Role Overview

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the CEO in managing day-to-day operations, strategic priorities, communication, and executive coordination. The ideal candidate will act as a trusted partner to the CEO, ensuring smooth execution of administrative, operational, and stakeholder management responsibilities.

This role requires excellent communication skills, discretion, problem-solving ability, and the ability to leverage AI tools and modern productivity platforms to improve efficiency, reporting, communication, and workflow management.

Key Responsibilities

Executive Support

Manage the CEO's calendar, meetings, appointments, and travel schedules.
Coordinate internal and external meetings, including preparing agendas, presentations, and follow-up notes.
Screen and prioritize emails, calls, and correspondence on behalf of the CEO.
Ensure timely reminders and tracking of key action items and deadlines.

AI & Productivity Enablement

Use AI tools such as ChatGPT, Gemini, Notion AI, or similar platforms for drafting emails, creating presentations, meeting summaries, research, and workflow automation.
Leverage productivity and automation tools to improve operational efficiency and reporting.
Maintain organized digital documentation and knowledge systems using modern collaboration tools.
Assist the CEO in adopting AI-driven workflows and business productivity practices.

Stakeholder Coordination

Act as a liaison between the CEO and internal departments, clients, investors, partners, and external stakeholders.
Coordinate communication and follow-ups across teams to ensure execution of priorities.
Maintain strong professional relationships with key stakeholders.

Operational & Administrative Support

Prepare reports, presentations, MIS dashboards, and business documents.
Assist in planning company events, leadership meetings, and offsites.
Handle confidential information with high discretion and professionalism.
Organize and maintain records, documents, and filing systems.

Strategic & Business Assistance

Support the CEO in tracking strategic initiatives and business goals.
Conduct research, competitor analysis, and information gathering for decision-making.
Assist with project coordination and cross-functional execution.

Travel & Logistics

Manage domestic and international travel arrangements including itineraries, accommodation, visas, and expense tracking.
Coordinate logistics for meetings, conferences, and events.

Required Qualifications

Bachelor's degree in Business Administration, Management, or related field.
3–8 years of experience as an Executive Assistant, Founder's Office Associate, or similar role.
Strong proficiency in Microsoft Office, Google Workspace, and AI-powered productivity tools.
Familiarity with tools like ChatGPT, Notion, Slack, Zoom, Trello, or similar platforms.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Ability to maintain confidentiality and professionalism.

Preferred Skills

Experience working directly with founders, CXOs, or senior leadership.
Strong presentation and documentation skills.
Ability to work in a fast-paced startup or corporate environment.
Familiarity with workflow automation and project management tools.
High adaptability to new technologies and AI-driven systems.

Executive Assistant to Chief Executive Officer