The Senior Officer - Finance is responsible for managing the company's outgoing payments. This role ensures timely, accurate processing of vendor invoices, adherence to company policies, maintaining vendor relationships, and supporting period-end closing activities. The Senior Officer-Finance plays a critical role in maintaining strong financial controls and supporting cash-flow efficiency.

1. Key Responsibilities

Invoice Processing

Receive, review, and verify vendor invoices for accuracy and completeness.
Match invoices with purchase orders (PO) and goods receipt notes (GRN) (3-way matching).
Process non-PO invoices in accordance with approval workflows.
Ensure GST/VAT and other tax components are correctly coded.

Vendor Management

Maintain vendor records and ensure compliance documentation is updated.
Respond to vendor queries and resolve discrepancies.
Reconcile vendor statements periodically.

Payments

Prepare weekly/monthly payment runs (NEFT/RTGS/ACH/wire transfers).
Ensure payments are processed timely and accurately as per credit terms.
Record payments and post entries in ERP.

Compliance & Controls

Ensure adherence to internal controls, company policies, and audit requirements.
Support internal, statutory, and external audits with documentation.
Ensure correct tax deduction at source (TDS) and filing.

Reporting

Prepare AP aging reports and follow up on overdue items.
Support month-end closing: accruals, provisions, outstanding reports.
Provide data for cash-flow forecasting.

ERP & Documentation

Working on ERP systems, IFS knowledge is preferred.
Maintain proper document filing—digital and physical.

3. Key Skills & Competencies

Technical Skills

Proficiency in AP processes: invoice processing, vendor reconciliation, payment processing.
Understanding of accounting principles and tax laws (GST, TDS, VAT).
Strong Excel skills (VLOOKUP, Pivot tables, data validation).
Experience with ERP systems.

Soft Skills

Attention to detail and accuracy.
Strong communication and vendor-handling capabilities.
Time management and ability to meet deadlines.

4. Required Qualifications

B.Com / M.Com / Finance background preferred.
5-7 years of experience in Accounts Payable (depending on role).
Experience in a corporate finance or shared services environment is beneficial.

5. Performance Indicators (KPIs)

Invoice processing accuracy.
Turnaround time (TAT) for invoice posting.
Vendor query resolution time.
On-time payment performance.
Audit compliance and zero non-compliance observations.
AP aging and overdue reduction.