Roles and Responsibilities:

Interview coordination

● Manage and oversee the entire recruitment process, including scheduling interviews, coordinating with hiring managers, and facilitating candidate communication.

● Efficiently manage interview schedules for multiple candidates and hiring managers, ensuring that all parties are available and informed of interview times and locations.

● Arrange all logistical aspects of interviews, including booking meeting rooms, coordinating video conferencing facilities, and arranging travel accommodations if necessary.

● Coordinate with hiring managers and interviewers to confirm their availability for scheduled interviews and reschedule as needed to accommodate conflicts or emergencies.

● Coordinate panel interviews involving multiple interviewers, ensuring that all panel members are briefed on the interview format and have access to candidate information beforehand.

● Facilitate virtual interviews via video conferencing platforms, troubleshooting technical issues and ensuring a smooth interview experience for both candidates and interviewers.

Data collection and management

● Maintain and update client's applicant tracking systems and databases to ensure accurate and up-to-date records of candidates and their status in the recruitment pipeline.

● Gather feedback from interviewers following candidate interviews, collating comments and assessments to inform hiring decisions and provide constructive feedback to candidates.

● Maintain accurate records of interview schedules, outcomes, and feedback in the applicant tracking system or recruitment database for future reference and reporting purposes.

● Continuous Improvement: Identify opportunities to streamline and improve the interview coordination process, implementing enhancements to increase efficiency and effectiveness over time.

● Ensure compliance with relevant employment laws and regulations, maintain accurate documentation related to recruitment activities, and uphold confidentiality and data protection standards.

● Collaborate with other members of the team and hiring managers to support overall recruitment objectives and initiatives.

Job Requirements:

Experience required

● Relevant experience in a customer service/corporate services or similar high-volume role (RPO/BPO/Recruitment/Sourcing).

● 1+ years of experience in the recruiting and staffing or customer service industry is preferable.

● Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues contribute to a collaborative and productive recruitment environment.

Knowledge

● Google meet, zoom, skype, cisco webex, MS teams and other scheduling softwares.

● Multiple time-zones across the globe (Americas, Europe, Middle-East, Asia Pacific)

● Adapting to changing priorities, unexpected challenges, and evolving recruitment needs requires flexibility and the ability to remain composed under pressure.

● Negotiating interview schedules, and other recruitment-related matters requires strong negotiation skills to achieve mutually beneficial outcomes.

Recruitment Coordinator