Job Title: Executive Assistant to Founder & Director

Location: Mumbai

Company: Magnanimous Ventures

Reporting to: Founder & Director

Employment Type: Full-time

About Us

Magnanimous is a creative powerhouse delivering innovative digital and experiential solutions that leave a lasting impact.

As a leading Luxury Digital & Event Agency in India, we craft bespoke brand experiences for discerning clients by blending creativity, technology, and storytelling.

At Magnanimous, we push boundaries, inspire engagement, and set new benchmarks in every project we undertake — from luxury showcases and cultural summits to digital storytelling and immersive installations.

Website Link : https://magnanimous.com/

About the Role

We are looking for a sharp, proactive Executive Assistant to support the Founder & Director of a fast-moving events and experiential agency. Our structure is flat, the pace is rapid, and priorities can shift overnight. The EA should be comfortable working in a creative, sometimes unstructured setup—someone who brings order, calm, and strategic coordination without slowing the momentum.

You will manage calendars, communication, client coordination, logistics, research, and operational follow-ups across multiple events and internal projects.

Key Responsibilities

Executive & Operational Support

Proactively manage daily calendars and shifting priorities for leadership
Coordinate internal reviews, brainstorming sessions, production meetings, and vendor discussions
Manage complex travel, venue visits, recce planning, accommodation, and logistics
Prepare decks, event briefs, client notes, and internal documents

Communication & Stakeholder Support

Act as the communication bridge between the Founder, clients, teams, designers, and vendors
Draft clear and concise communication—emails, announcements, follow-ups, proposals
Handle calls, correspondence, and proactive reminders on pending tasks
Maintain relationships with venues, technicians, production houses, artists, and third parties

Event Coordination Assistance

Support pre-event planning, bookings, vendor alignment, and documentation
Track deadlines, approvals, budgets, and production deliverables
Assist in event research—venues, technologies, artists, suppliers, concepts
Support the team during high-intensity event execution timelines

Administration & Documentation

Maintain records, contracts, agreements, client documents, proposals, and payment files
Support invoicing, budgeting, reimbursements, and expense tracking
Assist in HR coordination for hiring, interviews, internships, and onboarding

Project & Task Management

Maintain trackers, MIS sheets, and follow-ups linked to ongoing projects
Push action items across teams to closure—without hierarchy barriers
Provide research summaries and decision-support notes

Confidentiality & Professionalism

Handle sensitive information discreetly
Bring maturity, emotional intelligence, and calm thinking

Requirements

Bachelor's degree in Business, Communication, Management, or related field
2–5 years of EA / Operations / Events coordination experience
Comfort working in a non-bureaucratic, creative, rapidly changing environment
Excellent written and verbal communication
Strong in Google Workspace / MS Office and productivity tools
Ability to manage pressure, long days, and shifting operational intensity
Multitasking skills with a problem-solving mindset

Preferred

Experience in an events / experiential / production agency
Experience supporting Founders/Leadership directly
Familiarity with operational tools (Slack, Notion, Trello, Asana, Zoom)
Vendor and venue coordination experience

Who You Are

Strong follow-through and ownership mindset
Comfortable without rigid structure—able to self-organize
Fast execution + clear communication
Naturally curious; energetic and solutions-led
Someone who gets it done