Key Responsibilities:

Perform daily, weekly, and monthly reconciliation of cash balances between internal systems and external counterparties, such as banks, custodians, and brokers.
Identify and investigate discrepancies in cash transactions, including payments, transfers, and settlements.
Collaborate with internal teams (e.g., treasury, accounting) and external counterparties to resolve cash reconciliation issues.

Reconcile positions in financial instruments (e.g., equities, fixed income, derivatives) between internal trading platforms and external custodians or brokers.
Investigate and resolve discrepancies in position records, ensuring alignment between internal and external systems.
Ensure proper documentation and reporting of position discrepancies.

Reconcile trade details (trade date, counterparty, price, quantity) between internal systems and external counterparties, including brokers, trading venues, and clearinghouses.
Review trade confirmations and settlement reports to ensure that all trades are properly recorded and settled.
Identify and resolve discrepancies in trade details and settlement mismatches.

Identify, Analyze, and Resolve Exceptions: Monitor and manage reconciliation exceptions by identifying issues, analyzing the root cause, and implementing corrective actions to resolve discrepancies.
Timely Escalation: Escalate unresolved exceptions to senior management and coordinate with relevant teams to ensure timely resolution of exceptions.
Exception Logging and Tracking: Maintain a log of exceptions and ensure that exceptions are tracked from identification through resolution. Provide regular updates on the status of exceptions.
Continuous Improvement: Work to identify patterns in exceptions and collaborate with internal teams and external counterparties to implement process improvements and minimize recurring issues.

Identify Process Improvement Opportunities: Evaluate and analyze existing reconciliation processes and workflows to identify inefficiencies, bottlenecks, and areas for automation.
Implement Process Enhancements: Work with internal stakeholders to design and implement optimized processes that improve accuracy, reduce manual intervention, and increase efficiency.
Automation: Collaborate with IT and other departments to automate reconciliation processes where possible, leveraging tools and technology to improve productivity and reduce operational risk.
Ongoing Review: Continuously review and refine processes to ensure they remain aligned with industry best practices and regulatory standards.

Ensure Control Frameworks: Maintain and adhere to strong internal control frameworks to ensure accurate and timely reconciliation, exception management, and issue resolution.
Monitor Compliance: Ensure that all reconciliation processes comply with relevant regulations, industry standards, and organizational policies.
Audit and Review: Support internal and external audits related to reconciliation processes and help implement corrective actions where necessary.
Risk Management: Identify risks in reconciliation processes, including financial, operational, and regulatory risks, and collaborate with teams to implement mitigation strategies.

Investigate discrepancies across cash, positions, and trade records by reviewing system logs, trade confirmations, and settlement reports.
Communicate with external counterparties, such as brokers, banks, and custodians, to resolve discrepancies in a timely and efficient manner.
Escalate unresolved issues to senior management and ensure corrective actions are implemented to prevent future discrepancies.

Maintain accurate and comprehensive records of reconciliation, exception management, process optimization, and investigation activities.
Prepare regular reports summarizing the status of reconciliations, exceptions, discrepancies, resolutions, and process improvements for management and stakeholders.
Document and track the resolution of discrepancies, exceptions, and process changes to ensure continuous improvement and compliance.

Collaborate with cross-functional teams, including treasury, accounting, operations, and IT, to ensure alignment on reconciliation processes, automation efforts, and best practices.
Liaise with external counterparties and service providers to ensure smooth and timely resolution of reconciliation issues and exceptions.

Qualifications:

Education:
Bachelor's degree in Finance, Accounting, Economics, or a related field (required).
Additional certifications (e.g., CFA, FRM, or CPA) are a plus.
Experience:
5+ years of experience in financial reconciliation, trade operations, or a related role, ideally within a financial services firm, bank, or investment firm.
Experience with cash, positions, and trade reconciliation across internal systems and external counterparties is strongly preferred.
Experience in managing reconciliation exceptions, resolving discrepancies, and optimizing financial processes is highly desirable.
Familiarity with financial instruments such as equities, derivatives, and fixed income products.
Skills & Abilities:
Strong analytical and problem-solving skills with a keen attention to detail.
Proficient in Microsoft Excel (advanced functions, pivot tables, etc.).
Experience with reconciliation software (e.g., Blackline, Kyriba, Xero) or similar tools.
Knowledge of financial markets, trade settlement processes, and reconciliation best practices.
Strong process optimization and automation skills with the ability to identify areas for efficiency improvements.
Excellent communication skills, both written and verbal, with the ability to collaborate across teams and with external counterparties.
Ability to work under pressure, prioritize tasks, and meet deadlines in a fast-paced environment.
Strong organizational skills with the ability to manage multiple tasks and workflows simultaneously.

Preferred Qualifications:

Experience with automated reconciliation and data analytics tools.
Knowledge of regulatory requirements and industry standards (e.g., SEC, FINRA, FASB) related to trade and cash reconciliation.
Experience in developing and implementing internal control frameworks and compliance procedures.
Ability to work independently and as part of a team in a dynamic and changing environment.

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