Job Description

JOB TITLE

Project Support Assistant

REPORTING TO

Program Head, Cardiovascular

LOCATION

Remotely

OPEN ENDED /

FIXED TERM (Duration)

Fixed Term (1 Year)

FULLTIME EQUIVALENT

Full time 40 hrs/wk

JOB FAMILY

Professional

CAREER STEP

Foundation

About The George Institute

The George Institute for Global Health was established in 1999 with a mission to improve the health of millions of people worldwide, particularly underserved populations, by challenging the status quo and using innovative approaches to prevent and treat the world's biggest killers: non-communicable diseases and injury.

With offices in Australia, China, India and the UK, our 700+ people support 245+ active projects and clinical trials across 50+ countries, with 400+ more staff across our social enterprises. We focus on the global health challenges that cause the greatest loss of life, the greatest impairment of life quality and the most substantial economic burden, particularly in resource-poor settings.

Together with our academic partners, UNSW Sydney in Australia, Manipal Academy of Higher Education in India and Imperial College London in the United Kingdom, we work with a global network of collaborators, undertaking clinical, population and health systems research.

Our experts are among the most cited globally, bestowed accolades for excellence and innovation, and regularly participate in policy fora. Our research is published in leading academic journals, referenced in policy documents, and recognised for its excellence, innovation and impact. We are designated a WHO Collaborating Centre (WHO CC) for Injury Prevention & Trauma Care, and a WHO CC for Population Salt Reduction. Since 1999, we have raised more than $1 billion for research and produced over 10,000 peer-reviewed publications and other academic outputs.

What we do

Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery

Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale

Develop low-cost, innovative solutions to global unmet needs

Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship

For more information about The George Institute, visit www.georgeinstitute.org.

The George Institute India

The George Institute, a wholly owned legal not-for-profit Indian research institute, has been conducting research related activities in India since 2002. The George Institute India's mission mirrors that of the parent organization, namely the discovery and implementation of solutions to chronic and disabling health problems through research, policy development and capacity building.

A number of large-scale projects in population, health systems and clinical research, funded by a diverse group of sponsors, both public and private, are conducted in India. The George Institute India comprises two distinct operating groups: Research and Development, and Infrastructure and Resources. It has two separate offices - in Hyderabad and New Delhi, where the research staff and senior management are based.

Context and Role

The George Institute for Global Health in India is growing at a phenomenal pace. The Project Support Assistant will support the researchers and project teams in executing the of administrative processes and requirement and support project tracking of administrative tasks. This role will provide seamless support to the resaerchers, project teams by being the link between various internal and external stakeholders and meeting the administrative requirements.

Reporting Relationships

Directly reports to Program Head, Cardiovascular

Duties and Key Responsibilities

Maintain and manage the research lead's and teams calendar

Schedule internal and external meetings across multiple time zones

Prepare meeting agendas, minutes, and follow-up action trackers

Coordinate committee, collaborator, and stakeholder appointments

Assist in preparing study budgets and budget justifications

Track spending against approved budgets and flag variances

Support procurement processes (quotations, vendor coordination, invoices)

Prepare periodic financial summary reports for management and sponsors

Arrange domestic and international travel and accommodation

Prepare itineraries and manage travel reimbursements

Coordinate logistics for site visits, conferences, and workshops

Coordinate advertisement and screening of applications

Schedule interviews and support the interview panel

Assist with onboarding documentation and induction processes

Maintain project files, records, and documentation

Track project timelines and support preparation of progress reports

Liaise with institutional admin/finance/HR teams

Support ethics and regulatory document submissions (administrative tasks)

Assist with organising research meetings, seminars, and training events

Submit manuscripts to journals

As a Team Member:

Participate in team meetings and activities relating to human resource and own work area;

Participate in special projects to improve processes, tools, systems and organisation;

Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets, meeting obligations of the Institute's Performance Management and Development Policy;

Demonstrate commitment to GI's values, including performing to an exceptionally high ethical standard and focus on integrity, collaboration and teamwork in all efforts.

Work, Health and Safety

Comply with GI's Work Health and Safety Policy and related procedures, and similar policies which apply when visiting the premises of affiliates and collaborating sites.

Promote and contribute to a safe, secure environment for staff and visitors.

Skills, Knowledge and Experience

Qualifications: Bachelor's degree in commerce, business, administration, or related field preferred, with 2 to 3 years of experience in support coordination, operational and administrative.

Strong organisational and time-management skills

Excellent written and verbal communication

Ability to handle confidential information with discretion

Financial literacy and working knowledge of budgets

Ability to prioritise and multitask in a fast-paced research environment

Strong attention to details and ability to follow processes and navigate quickly through to get things done.

Strong ability to use MS Office (Word, powerpoint and Excel). High level of Exccel proficiency is essential.

Strong ability in data management is essential for this role.

Demonstrated capability to produce outcomes and achieve objectives within agreed time lines.

Excellent teamplayer, with demonstrated ability to collaborate in small teams and with a wide range of varying stakeholders;

Ability to demonstrate flexibility and to be adaptable to changing organisational priorities and ambiguous environment

Strong focus on producing the highest quality of work and on ensuring optimum accuracy of outputs

Strong focus on producing the highest quality of work and on ensuring optimum accuracy of outputs;

Well organised and efficient, with the capacity to work under pressure;

Kindly find the Position Description here

How to apply:

Interested candidates should send their resume with full contact details, and current and expected CTC/salary. Clearly mentioning the job title Project Support Assistant in the subject line to[HIDDEN TEXT]by the 24 April 2026.

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive, and flexible workplace where each individual can bring their best selves to work.

Everyone is encouraged to apply, including people from culturally and linguistically diverse backgrounds, people with a disability, people of all gender identities and sexual orientations, and mature-aged adults.

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