Scope:

Responsible for maintaining accounts, bank and cash position, and in coordination with chartered accountant publish annual p/l and balance sheet.

Key areas of contribution:

Specific job duties will include the following
Be responsible for the day to day operations of the office.
HR
Follow all policies and procedure of the organization.
Undergo all mandated training

Daily role

Ensure to implement and follow the process and procedure established by the organization.
Collect and update all expenses accrued or incurred by all branch offices globally on daily basis on our in-house software.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
Ensure that all payments to be made to suppliers are made in time as per agreed PO conditions with approval as per GOA. Before paying vendors review discount opportunities; verifying Tax ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; issuing stop-payments for non- delivered goods or services.
Collect details from respective branch managers and ensure that the cash position (bank finance) is positive on a monthly basis (funds should be available by the 25th of preceding month for expenses of succeeding month) for all branches to pay for all recurring monthly expenses like salaries and wages, rents, electricity, gas, utilities)
Reconciles processed work by verifying entries and comparing system reports to balances
Manage bi-weeky cheque runs or Electronic bank settlement (EBS)
Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
Maintains accounting journal and ledgers by verifying and posting account transactions to the respective heads and cost centers or cost codes.
Verifies vendor accounts by reconciling monthly statements and related transactions
Disburses petty cash by recording entry; verifying documentation
Reports sales taxes by calculating requirements on paid invoices
Provide details to transfer money to respective branch offices for their expenses.
Support in budgeting process by discussing with branch managers on their capital and operational requirements.
Convert all local currency into USD for a unified reporting on monthly basis.
Initially support in Accounts Receivable function to collect dues to CMT from hospitals. (till we have a full time AR personnel)
Delegate for AR personnel in his absence
Protects organization's value by keeping information confidential
Updates job knowledge by participating in educational opportunities
Accomplishes accounting and organization mission by completing related results as needed
Maintain hard and soft copies of all documents for report and records.
Represent company to appellate or inquiring authorities (income tax, GST or any other statutory or Government authority) to present company view.
Support HR in calculations of Tax Deduction at source for income tax purposes of employees and pay within the requisite time

Reporting

Coordinate, collect and provide details of day to day expenses on the weekly report and monthly reports,
Collect information from branches and report the annual capital and operational budget requirements, cash flow forecasts for each office and global requirement.
Report on annual asset available with individual offices globally.

Qualifications for the position:

Preferably a B.Com or ICWA inter.
Experience in working with a chartered accountant reviewing client accounts or with a large services company in accounts function
Having managed a team is advantageous but not essential.
Proficient with MS office applications

Personal Qualities:

Be a team player with good interpersonal skills.
Excellent communication skills to interact with personnel at all levels
Excellent written and reading communication skills in English
Organized and able to prioritize time based on situation with ability to meet deadlines.
Confidentiality and judicious judgment in interpreting situation
Attentive to details and accuracy of information and reports
Problem solving skills, and out of box solutions (within the established policies and procedures

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