Responsibilities

Site Buyer TC:

Core Procurement

Purchase Requisition (PR) Review Assist in the review of approved PR from user department; seek additional information if required from user for correctness & Completeness of PR
Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services:
Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
Preparing the request for information (RFI) document for bidder evaluation
Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
Preparation of the Request for Proposal (RFP) document
Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
Technical and Commercial bid evaluation of vendors
Conducting fact-based negotiations/e-auction with shortlisted bidders
Preparation of Note for Approval (NFA) for selected bidder(vendor) and obtaining required approvals as per DOA
Contract Preparation and Order Placement: Prepare contract document as per stated protocols & standard templates
Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
Maintain the contract document for future reference as per defined document management policy
Send the contract to vendor and all identified stakeholders
Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
► Based on approved NFA, prepare, review and issue rate contracts
► Prepare master outline agreement (OA) in ERP system based on rate contract
► Prepare PO / SO for procurement under valid rate contract
Associated Procurement Activities : Expediting of ordered materials for timely delivery
Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
Facilitate closure of contracts and take necessary actions
Manage inbound logistics services for other Ex-Works Domestic Supplies
Execute contingency plans in case of immediate business requirements
Supplier Management: Supplier/ Vendor Identification and Onboarding
Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
Check details of forms submitted by vendor for their completeness and validity of documents
Interact and take approval of Quality/ User/HSE department for vendor assessment if required
If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor.
Populate required data and documents into MDG/Ariba system to get vendor code created in SAP Supplier/ Vendor Performance Management Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:
Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement
Scrap disposal as per approved scrap disposal policy and DOA.

KRA & KPI: Core Procurement: For assigned category/ categories:

[No.] PR Pendency as per applicable SLA
[INR] PR Pendency as per applicable SLA
% adherence to budget allocated for assigned category purchase as per plan
Percentage adherence to purchase lead times
Reduction in costs through localization of buying
Reduction in costs on account of alternate sourcing
Reduction in costs due to VA VE (Value Analysis Value Engineering) initiatives.

Associated Procurement Activities

Adherence to the purchase-related SOPs
Adherence to timelines for preparation and submission of purchase related MIS
Adherence to TAT for responding to queries of Internal Departments/ Vendors
Adherence to TAT for issue of purchase orders
Adherence to timelines for preparation and submission of Department MIS
Adherence to Department SOPs
Accuracy and comprehensiveness of purchase related documentation
Contributions made to Knowledge Management initiatives in the Department per year

Supplier Management: For assigned category/ categories:

[%] Assessment of capability of existing/potential suppliers as per the plan
[%] Implementation of countermeasures by the suppliers to augment their capabilities
[%] Adherence to the SLAs by the suppliers
[%] Release of supplier payments as per the timelines

Qualifications

Bachelor's degree in engineering in any discipline.

General Experience More than 5 years of experience in supply chain management,

procurement and related areas

Technical Experience

Hands-on experience in executing contracts and entering commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering

Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.).

Demonstrate methodical and precise approach towards commercial and contractual execution

Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management

Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required.

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