Operations Assistant

Location: Vadodara

Company: Total Health Solutions

Employment Type: Full-time

Job Summary:

Total Health Solutions is seeking a proactive and detail-oriented Operations Assistant and HR to support our daily administrative and operational activities. The role involves monitoring consultations and services, handling financial tasks, managing recruitment processes, and coordinating with healthcare professionals and service providers. The ideal candidate should have strong organizational skills and the ability to multitask effectively in a healthcare environment.

Key Responsibilities:

Consultation & Service Monitoring:

Oversee and monitor patient consultations and healthcare services.
Ensure a smooth and efficient consultation process for doctors and patients.
Address any operational issues to improve service quality.

Financial & Invoice Management:

Prepare and manage invoices for various services.
Generate monthly utilization reports and monitor expense and income records.
Handle doctor payments and coordinate with finance teams for accurate disbursement.
Manage medical kit billings and track payments.
Coordinate monthly payments and handle GST details preparation, including challan reminders.
Reconcile accounts of Company
Manage reimbursement processes for staff and doctors.

Recruitment & HR Administration:

Oversee recruitment, attendance tracking, and onboarding processes.
Generate offers, manage MOUs, contracts, and joining formalities.
Prepare and maintain agreements and documentation.

Procurement & Inventory Management:

Coordinate with labs and pharmacies for medical orders and quotations.
Oversee inventory management and ensure stock availability.

Technology & Reporting:

Conduct app testing and reporting for healthcare applications.
Ensure timely reports are sent to patients and stakeholders.
Maintain matrix reports for operational efficiency.

Grant Applications & Health Camps Coordination:

Manage applications for grants and funding opportunities.
Assist in planning and coordinating health camps.

Qualifications & Skills:

Bachelor's degree in business administration, healthcare management, or a related field.
0-2 years of experience in operations, administration, or healthcare management preferred.
Proficiency in financial management and invoice preparation.
Strong organizational and multitasking abilities.
Excellent communication and coordination skills.
Proficiency in MS Office, CRM software, and billing systems.
Knowledge of GST compliance and financial reconciliations is an advantage.

Why Join Us

Opportunity to work in a dynamic healthcare environment.
Gain experience in operations and healthcare service management.
Competitive salary and professional growth opportunities.

If you are a motivated individual with a keen eye for detail and a passion for healthcare operations, we invite you to apply and be a part of Total Health Solutions!

How to Apply:

Please send your resume and cover letter to [HIDDEN TEXT]

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