About Luxury Personified LLP

Luxury Personified LLP, established in 2015, is a leading distributor of luxury consumer electronics and lifestyle products in India, representing world-renowned brands such as Bang & Olufsen, Sonos, Devialet, Dyson, Marshall, and GoPro. Alongside our luxury retail presence, we also maintain strong corporate operations with offices and staff across India. We believe in providing a world-class work environment backed by efficient internal support systems.

Role Overview

We are seeking an experienced Assistant Manager – Procurement / Purchase to manage general and administrative procurement requirements across our offices in India. This role is focused on domestic vendor management and office-related purchases, ensuring smooth functioning of business operations and employee support. The role does not involve procurement of company products for sales but rather focuses on office infrastructure, facilities, IT, HR, and staff-related procurement needs.

Key Responsibilities

1. Vendor Development & Management

Identify, evaluate, and onboard reliable domestic vendors and service providers.
Negotiate contracts, pricing, and credit terms to ensure cost savings and service quality.
Maintain a vendor database for multiple categories (office supplies, IT, travel, facilities, etc.).

2. Office & Staff Procurement (Pan India)

Handle purchase of office equipment, IT hardware/software, furniture, stationery, pantry supplies, and consumables.
Coordinate procurement of employee-related requirements such as laptops, mobile devices, access cards, and office utilities.
Support HR/admin with vendor tie-ups for employee welfare, travel bookings, events, training, etc.

3. Facility & Operations Support

Procure and manage contracts for facility services like housekeeping, security, printing, courier, travel, etc.
Liaise with service providers for office maintenance (AMC for air-conditioners, printers, laptops, etc.).
Ensure cost-efficient procurement of operational services for multiple offices across India.

4. Compliance & Documentation

Ensure proper documentation of POs, contracts, and approvals as per company policies.
Support finance team with vendor payment processing, reconciliations, and audit requirements.
Track and maintain procurement-related MIS reports for management review.

5. Budgeting & Cost Optimization

Prepare and monitor annual procurement budgets for admin-related expenses.
Continuously explore opportunities for cost reduction and process improvement.
Benchmark vendors and pricing to ensure competitive procurement practices.

Key Skills & Competencies

Strong knowledge of procurement, vendor management, and office administration purchases.
Experience in handling multi-location office requirements.
Excellent negotiation and vendor relationship management skills.
Strong proficiency in MS Office (Excel, Word, Outlook); familiarity with ERP systems is an advantage.
Good knowledge of contracts, compliance, and purchase documentation.
Excellent communication and interpersonal skills.
Strong planning, coordination, and time management abilities.

Qualifications

Graduate / Postgraduate in Business Administration, Commerce, Supply Chain, or related fields.
5–7 years of experience in procurement / purchase roles for office administration, general supplies, and services.
Prior experience in corporate procurement (non-product sales) is preferred.

Assistant Manager (Procurement / Purchase)