Job Description – Company Secretary

Role Objective

To ensure effective corporate governance, statutory compliance, and secretarial support for the group entities (LLPs and Private Limited Companies), and to assist management in maintaining adherence with applicable laws, Shareholders Agreements (SHA), and regulatory requirements.

Key Responsibilities

1. Secretarial & Statutory Compliance

Preparation & filing of ROC forms (INC, DIR, PAS, MGT, AOC, etc.) for Pvt. Ltd. Companies.
Preparation & filing of LLP Forms (Form 3, Form 8, Form 11, etc.).
Maintaining statutory registers, minutes, and records.
Drafting Board resolutions, notices, and minutes of Board & General Meetings.
Handling annual filings & event-based filings with MCA.

2. Corporate Governance & SHA Compliance

Ensuring that all corporate actions are consistent with the provisions of the Shareholders Agreement (SHA), including:
Reserved matters requiring Board/Shareholder approvals.
Pre-emptive rights, transfer restrictions, tag-along/drag-along rights.
Investor reporting requirements (MIS, financial statements, etc.).
Compliance with agreed governance structures.
Advising management on compliance requirements under Companies Act, 2013, LLP Act, 2008, FEMA, and other applicable laws.
Assisting in the conduct of Board/Committee/General meetings.
Monitoring changes in relevant laws and regulations and updating management.

3. Legal & Regulatory Support

Drafting and vetting of agreements, MOUs, and other legal documents.
Liaising with regulators like MCA, ROC, and other statutory authorities.
Coordinating with external consultants/auditors for filings and compliance.

4. Finance & Compliance Support

Supporting CFO/Accounts team in filing of returns (statutory, financial, secretarial).
Assisting in structuring of new entities, drafting LLP Agreements, MOA/AOA, and related documentation.
Ensuring timely KYC, DIN, DSC renewals, and compliance monitoring.

Candidate Profile

Qualified Company Secretary (ACS) with 3–4 years of post-qualification experience.
Hands-on experience in LLP & Private Limited company compliances.
Working knowledge of Shareholders Agreements (SHA) and related compliance.
Strong knowledge of Companies Act, 2013, LLP Act, 2008, FEMA provisions.
Good drafting, communication, and documentation skills.
Ability to work independently and coordinate with cross-functional teams.
Exposure to startup/real estate/proptech sector preferred (but not mandatory).

Key Skills

ROC Filings & Compliance
Drafting Resolutions, Minutes & Agreements
SHA Compliance & Monitoring
Corporate Governance
Legal Drafting & Advisory
Stakeholder Management