What You Will Be Responsible For

Independently manage and optimize the Country Head's calendar, coordinating complex meetings with senior internal and external stakeholders, including clients, regulators, government officials, vendors and professional associations
Manage end‑to‑end travel arrangements involving complex, multi‑party logistics
Assess, priorities and triage matters requiring the Country Head's attention, redirecting items as appropriate
Handle highly confidential information relating to company strategy, client matters and employee issues with discretion and sound judgment
Prepare, reconcile and submit expense reports accurately and on time
Exercise strong judgment in managing deliverables, resolving issues and prioritizing competing initiatives
Work in close partnership with EAs across business areas and geographies to ensure consistent and seamless executive support
Screen and respond to calls, emails and requests, ensuring appropriate resolution or escalation
Review, prioritize and distribute incoming communications and documentation
Ensure the Country Head is fully prepared with required reports, updates and materials on a daily, weekly, monthly and quarterly basis
Plan and coordinate events, including catering and booking internal and external venues
Lead and coordinate the India‑based EA team, driving consistent standards, resolving issues and fostering a strong sense of team
Train, develop and performance‑manage staff

Qualifications

10+ years experience supporting senior executives
Strong proficiency across the Microsoft Office suite (Outlook, Word, PowerPoint and Excel), with advanced expertise in Outlook
Demonstrated ability to drive continuous improvement through modern, innovative ways of working, processes and tools
Exceptional written communication skills, including writing, editing and proofreading
Sound judgment and decision‑making skills, particularly when dealing with ambiguity or incomplete information
High level of discretion and confidentiality when researching, analyzing and resolving issues
Thrives in a fast‑paced, constantly changing environment; able to adapt quickly and meet competing deadlines
Strong interpersonal and customer‑service skills, with the ability to build and maintain effective relationships at all levels
Highly self‑motivated and accountable, with the ability to work independently and take ownership without close supervision

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you'll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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Job ID: R-786069

Executive Assistant to the India Country Head & EA Team Leader