Job Description

The Document Controller will be responsible for managing, controlling, and maintaining project documentation to ensure accuracy, traceability, and compliance with project and organizational standards. The role requires strong coordination with internal teams, consultants, and clients to support smooth project execution.

Key Responsibilities

Document Control & Management

Establish, implement, and maintain document control procedures in line with project requirements.
Manage incoming and outgoing project documents including drawings, technical submissions, correspondence, and records.
Ensure correct document numbering, version control, revisions, and approvals are maintained.
Maintain master registers and document trackers for easy retrieval and reporting.

Coordination & Distribution

Coordinate with engineering, planning, construction, QA/QC, and procurement teams for document submissions and updates.
Distribute documents to relevant stakeholders as per approved distribution matrices.
Ensure timely submission of documents to clients, consultants, and third parties.

Compliance & Audit Support

Ensure documentation complies with contractual, statutory, and quality system requirements.
Support internal and external audits by providing accurate and up-to-date documentation.
Ensure proper archiving of documents for handover and project closeout.

Systems & Tools

Manage document control systems (DMS/EDMS) for electronic document storage and workflows.
Ensure accuracy and consistency between hard copies and electronic records.
Train project teams on document control processes and best practices.

Reporting & Record Keeping

Prepare periodic document status reports and trackers for management review.
Highlight document-related risks or delays and coordinate corrective actions.
Maintain confidentiality and data integrity at all times.

Key Skills & Competencies

Strong knowledge of document control processes and project documentation standards.
Hands-on experience with document management systems (EDMS/DMS).
Proficiency in MS Office (Excel, Word, Outlook).
High attention to detail, organization, and time management skills.
Strong communication and coordination abilities.
Ability to work in a multi-stakeholder, site-based project environment.

Qualifications

Bachelor's degree or Diploma in Engineering / Management / Administration or relevant discipline.
8-10 years of relevant experience as a Document Controller in construction, infrastructure, or EPC projects.
Experience in handling large and complex project documentation preferred.

Additional Information

On-site presence and requirements may change depending on our client's needs

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us atwww.turnerandtownsend.com/

All your information will be kept confidential according to EEO guidelines.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.

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