Job Title: Finance & Accounts Executive

Department: Finance and Accounts

Reporting: Finance Manager

Location: Viman Nagar, Pune (Work from Office)

Employment Type: Full-Time (5 Days Week)

Salary Budget: Rs 4 - 5 Lakhs Annually

Note: Immediate joiners or those available within 30 days are highly desirable.

Job Summary:

The Finance & Accounts Executive will be responsible for daily bank payment processing, sales bill preparation, daily bank payment entries, and generating weekly sales and work-in-progress (WIP) reports. This role requires meticulous attention to detail, strong organizational skills, and the ability to collaborate with cross-functional teams, to ensure accurate financial records and timely reporting.

Key Responsibilities

Bank Payment Processing

Timely Processing and Documentation: Execute timely bank payments as per approved schedules, maintain organized records of payment confirmations.
Accurate Transaction Entry: Record all daily bank payment transactions in the accounting system with precision, ensuring correct amounts, payee details, and payment references are captured.
Verification and Reconciliation: Review bank payment transactions against supporting documents (e.g., invoices, purchase orders) and reconcile with bank statements.

Sales Bill Preparation and Management:

Prepare and issue sales bills to customers as per instructions from the VFX/OTT Team.
Obtain approval for sales bills from the Reporting Manager and relevant VFX/OTT team members.
Email sales bills to customers and maintain organized records by filing copies in a designated file.

Accounting and Transaction Recording:

Record sales transactions accurately in the accounting system.
Review and record bank receipts (sales-related) in the accounting system.
Enter daily bank payment transactions with precision in the accounting system.

MIS Reporting:

Compile and submit weekly sales and work-in-progress (WIP) reports to the Reporting Manager.
Reconcile sales accounts with customer payments on a monthly basis.
Provide accurate sales data to support month-end closing processes.

Audit and Compliance Support:

Support quarterly limited reviews by providing sales-related data.
Assist in preparing sales-related documentation for statutory and tax audits annually.

Qualifications

Education: Bachelor's degree in accounting, Finance, or a related field.
Experience: 3-5 years of experience in accounting, bank payment processing, sales billing or a similar role.

Skills:

Proficiency in Tally accounting software.
Strong knowledge of financial reconciliation and reporting.
Excellent attention to detail and organizational skills.
Ability to work collaboratively with cross-functional teams.
Good communication skills for coordinating with and internal stakeholders.
Familiarity with statutory and tax audit processes is a plus.
Technical Skills: Proficiency in Microsoft Excel, Word, and email communication tools.

Key Competencies

Accuracy: Ensure precision in all financial records and transactions.
Time Management: Meet daily, weekly, monthly, quarterly, and annual deadlines consistently.
Team Collaboration: Work effectively with the internal teams and Reporting Manager to ensure seamless operations.
Problem-Solving: Address discrepancies in sales accounts or payment records promptly.

Work Environment

The role operates in a fast-paced environment requiring daily interaction with internal teams.
The Accounts Executive will work primarily in an office setting with access to accounting systems and financial records.

Priority will be given to candidates who can join on short notice, preferably within 30 days.

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