Company Description Tungstan Industries Pvt Ltd is a packaging solutions provider and the extended arm of BBF Industries, a legacy brand with over 60 years in the packaging sector. The company is a trusted name in corrugated boxes, cartons, cardboard and duplex boxes, disposable crockery, PET preforms, and various other packaging products for customers across India. As a 100% Indian-owned manufacturer with years of experience serving the Indian packaging industry, Tungstan focuses on quality, reliability, and customer satisfaction. The organization promotes a positive and supportive work environment, which underpins strong, long-term relationships with customers. Tungstan is committed to providing friendly, first-class service from small custom orders to high-volume runs, earning respect from both customers and competitors.

About the Role

We're hiring an experienced, highly capable Executive Assistant to work directly with our Managing Director. This is not a conventional organizing-and-scheduling role — the EA is expected to actively manage information: pulling data and reports from various sources, filtering out the noise, and presenting only what's relevant and decision-ready. Alongside this, the role owns delegation tracking and follow-up across the team, and acts as the coordination point between the MD and the rest of the organization.

What You'll Do

Gather data and information from multiple sources (reports, emails, spreadsheets, web research) and distil it into clear, relevant summaries for the MD — not raw dumps of information.
Filter and prioritize incoming information, flagging only what genuinely needs the MD's attention or decision.
Prepare structured summaries, briefs, and simple analyses (using Excel — pivot tables, VLOOKUP/HLOOKUP, linked sheets) to support decision-making.
Track every task the MD delegates across the team — log commitments, follow up on deadlines, and escalate what's at risk.
Coordinate across teams and departments on the MD's behalf, ensuring tasks are actioned and deadlines are met without constant reminders.
Manage the MD's calendar, inbox, and incoming calls; draft and send correspondence on their behalf.
Liaise with team members and, over time, with clients to follow up on action items — representing the MD's instructions accurately.
Handle a mix of professional and personal coordination for the MD (scheduling, bookings, errands, and similar tasks).
Maintain a running delegation/follow-up log and report status proactively, without being chased for updates.

What We're Looking For

5+ years of experience as an Executive Assistant or senior coordinator supporting senior leadership, ideally including exposure to reporting, MIS, or data-heavy coordination work.
A strong academic background — graduate degree required; additional qualification in business administration, secretarial studies, or a related field is a plus.
Outstanding follow-up and task-tracking skills — this is the single most important requirement for the role.
Strong working knowledge of Excel (pivot tables, VLOOKUP/HLOOKUP, linking sheets) and comfort working with data — able to filter, organize, and summarize information rather than just relay it.
Proven experience coordinating across teams and getting work done through others, including at senior levels.
Strong written and spoken English, with the judgment to know what's relevant to escalate and what isn't.
A stable work history, with clear reasons for any job changes.
High integrity and discretion — this role involves handling sensitive information and speaking on the MD's behalf.

Compensation

Based on experience.

Executive Assistant to Managing Director

Executive Assistant to Managing Director