Senior Executive / Assistant Manager – HR Operations (Full Time Role)

Andheri West – Mumbai India

ABOUT UNITED GROUP:

Celebrating 31 years of excellence, United Group shines as a beacon of innovation and trust in the building materials industry. Our dedication to intelligent, sustainable, and flexible solutions has earned us recognition as India's number one raised access floor brand and Asia's Prestigious Rising Brand (2021) by BARC. As a Great Place to Work Certified company, we prioritize a positive work culture, fostering collaboration and growth, ensuring our employees feel valued and empowered. Our certification reflects our commitment to creating an environment where our employees rate their experience positively, highlighting our focus on trust, respect, and teamwork.

Our expertise in modular indoor and outdoor flooring systems, structural ceilings, partitions and acoustics solutions enhances any space's efficiency, adaptability, and aesthetics by seamlessly blending form and function. With a portfolio of over 15,000 successful workplace transformations globally, we are driven by a passionate team of dynamic leaders committed to shared success.

Unitile is poised to continue leading the way in innovation and sustainability. By focusing on user-centric design, we are creating solutions that not only meet but exceed the demands of tomorrow's spaces. We remain committed to pushing boundaries, driving progress, and shaping the future of the industry.

Born from a vision to redefine the way spaces sound and feel, UniVicoustic is setting new benchmarks in the world of architectural acoustics. As a young and fast-emerging brand, we combine design innovation with technical expertise to deliver intelligent acoustic solutions that enhance comfort, creativity, and performance in every environment.

Powered by our strategic partnership with Vicoustic, Portugal - a global leader in acoustic technology and the inventor of the revolutionary VMT (Virtual Material Technology) series—UniVicoustic brings world-class innovation to India. Our solutions are crafted to not only solve sound challenges but also elevate the aesthetic appeal of spaces with versatile designs, textures, and finishes.

Our portfolio spans across auditoriums, offices, studios, hospitality, educational institutions, and wellness spaces, where we seamlessly integrate acoustics with architecture. From modular wall and ceiling systems to bespoke solutions, UniVicoustic empowers designers, architects, and end-users to create spaces that are both functional and inspiring.

At UniVicoustic, we believe in building beyond products—we are cultivating an ecosystem of sustainability, collaboration, and creativity. With a strong focus on recyclable materials and innovation we are committed to creating solutions that meet the acoustic demands of today while preparing for the needs of tomorrow.

As we expand our footprint, UniVicoustic continues to be driven by its mission to transform spaces into experiences. By combining science, art, and sustainability, we are shaping an acoustic future where every sound matters, and every space resonates with harmony.

JOB SUMMARY:

This role is responsible for managing end-to-end HR operations across the employee lifecycle, including onboarding and induction, attendance and leave management, payroll coordination, probation and confirmation processes, and HRMS administration. The incumbent will ensure seamless execution of joining formalities, accurate payroll inputs, contract employee management, and maintenance of employee records, while driving compliance with company policies and statutory requirements.

The role also involves close coordination with internal stakeholders, Accounts, and external vendors to ensure operational efficiency and process accuracy. In addition, the individual will support employee engagement initiatives and contribute to building a structured, compliant, and employee-centric work environment aligned with organizational goals.

KEY RESPONSIBILITIES

1. Onboarding & Induction

Manage end-to-end onboarding and conduct induction sessions for new employees.
Coordinate joining formalities, documentation, and bank enrollment for salary processing.
Support administration of employee benefits and communicate conveyance limits to the Accounts team.

2. Contract Employee Management

Manage onboarding, contracts, renewals, and exit formalities for contract employees.
Coordinate payroll inputs and ensure compliance with applicable labour laws and statutory requirements.

3. Attendance & Leave Management

Monitor attendance and leave records through the HRMS system.
Address discrepancies and generate periodic reports for review and analysis.

4. Payroll Coordination

Prepare and share monthly payroll inputs including leave deductions, reimbursements, new joiner bank details, and exit inputs.
Coordinate with payroll consultants for statutory updates and exit formalities.

5. Probation & Confirmation Management

Track probation periods and ensure timely review as per company policy.
Schedule and coordinate 30-60-90 day review meetings with employees and stakeholders.
Process employee confirmations and issue confirmation letters.

6. HRMS Management

Maintain HRMS data including employee records, attendance, leave, and separation workflows.
Coordinate with HRMS vendors for implementation, issue resolution, and system improvements.
Process HRMS-related invoices and coordinate payments with Accounts.

7. Employee Engagement & Culture Initiatives

Plan and coordinate engagement activities such as birthdays, work anniversaries, and team events.
Manage employee recognition initiatives and farewell arrangements for exiting employees.

8. Statutory Compliance

Facilitate employee registrations for PF and ESIC and maintain statutory records.
Ensure compliance with labour laws and company policies.

9. Expense & HR Operations

Oversee employee expense submissions and reimbursements as per company policy.
Ensure smooth coordination between employees, HR, and management for operational matters.

10. Employee Records Management

Maintain employee personal files ensuring completeness, accuracy, and audit compliance.
Conduct periodic checks to ensure records are updated and ready for audits.

11. HR Operations Support

Ensure timely execution of HR processes and operational efficiency.
Support HR leadership in implementing HR policies, process improvements, and organizational initiatives.

REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE:

Skills:

Excellent verbal and written communication skills, with the ability to interact effectively with employees at all levels of the organization.
Ability to work independently with minimal supervision, making sound decisions and taking ownership of HR initiatives.
High on ethics and integrity
Proficiency in handling multiple tasks and responsibilities simultaneously, efficiently managing HR processes and projects.
Skill in developing and implementing well-structured HR plans and strategies that align with organizational goals.
Efficiently managing time and resources to meet deadlines and ensure timely completion of HR tasks and projects.
Strong follow-up skills to ensure that HR actions and initiatives progress as planned and are effectively executed.
The capability to analyze HR data and metrics to make informed decisions and improvements in HR practices.
Proficiency in negotiation techniques, especially in HR-related matters such as employee contracts and benefits.

QUALIFICATIONS:

Bachelor's Degree in Human Resources, Business Administration, or a related field (Master's degree preferred).
3-6 years of experience in HR, with a focus on HR operations and employee engagement.
Strong knowledge of HR policies, labor laws, and best practices.
Proven ability to manage multiple tasks and prioritize effectively.
Proficiency in HR software and tools.

ITS MUCH MORE THAN WORK AT UNITED GROUP!

Assistant Manager Human Resources