Job Title: Office Administrator & Executive Assistant

Location: Gurugram, India

Experience: 3–8 years in a similar role, preferably supporting a CEO or Founder

Job Overview

We are seeking a proactive, detail-oriented, and resourceful Office Administrator & Executive Assistant to provide comprehensive support to our Founder and ensure efficient day-to-day office operations. The ideal candidate will have prior experience working closely with top-level executives and should be comfortable handling a variety of administrative, executive, and logistical tasks.

Key Responsibilities:

Executive Support

Manage the Founder's calendar, schedule meetings, appointments, and calls.
Coordinate complex travel arrangements (domestic & international).
Handle passport and visa appointments and maintain updated travel documentation.

Communication Management

Act as the first point of contact for all communication on behalf of the Founder.
Screen, prioritize, and respond to emails, calls, and other correspondence.

Project Coordination

Assist in tracking key projects, follow up on action items, and ensure timely completion of deliverables.
Liaise with cross-functional teams to maintain project momentum.

Administrative & Office Management

Oversee general office administration, including supplies, equipment maintenance, and vendor management.
Handle ticket bookings (flights, trains, cabs, hotels) and logistics for both personal and professional travel.
Maintain organized digital and physical records, documents, and files.

Documentation & Reporting

Draft internal and external communications, reports, and presentations.
Maintain and update confidential files and important documentation.

Event Coordination

Organize and support the planning of company events, team meetings, and offsites.
Collaborate with HR and other departments for seamless event execution.

Requirements

Graduate in any discipline; additional certifications in office administration or business communication is a plus.
3–8 years of proven experience supporting top leadership (CEO/Founder).
Exceptional organizational and time-management skills.
Strong communication skills—both written and verbal.
High degree of professionalism and discretion when handling confidential information.
Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
Ability to multitask and prioritize effectively in a fast-paced environment.

Preferred Attributes

Self-motivated and solution oriented.
Comfortable managing both strategic and routine tasks.
Strong interpersonal skills with a collaborative mindset.