We are seeking a highly organized, discreet, and proactive Executive Assistant to provide comprehensive support to our Executive Chairman. This pivotal role involves managing a diverse range of administrative, functional, and project-based tasks, ensuring the Chairman's schedule, communications, and projects are handled with utmost efficiency and confidentiality. You'll be instrumental in maintaining seamless operations and facilitating critical business functions.

Key Responsibilities:

Project Management: Manage multiple projects as assigned by the Chairman, specifically related to the line of business, ensuring timely completion and adherence to objectives.
Calendar & Travel Coordination: Coordinate the Chairman's calendar, travel arrangements, meetings, and schedule. This includes initiating contact and securing appointments, equipment, and facilities for the Chairman, staff, business partners, and customers as appropriate.
Meeting Preparation: Work closely with other team members to ensure the Chairman is thoroughly prepared for all meetings, presentations, or other engagements, providing all necessary documents and information.
Administrative & Functional Support: Handle a wide array of administrative and functional activities, including but not limited to:
Taking and screening phone calls.
Maintaining personal and business files.
Corporate record keeping for multiple entities.
Note-taking and creating documentation.
Filing, storage, and retrieval of business and personal activities.
Financial & Accounting Management: Handle financial and accounting matters for the Chairman with the highest level of confidentiality and discretion.
Correspondence Management: Prepare and send both business and private correspondence, often drafting letters and documents based on collected information.
Office Operations Coordination: Coordinate the overall operations of the Chairman's office, encompassing reception duties, document preparation and control, and internal communications.
Time Management & Information Flow: Conserve the Chairman's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications on their behalf.
Historical Reference & Record Keeping: Provide historical reference by developing and utilizing efficient filing and retrieval systems, and accurately recording meeting discussions for future reference.
Special Assignments: Complete various projects and special assignments by establishing clear objectives, determining priorities, managing time effectively, gaining cooperation from others, monitoring progress, problem-solving, and making necessary adjustments to plans.
Liaison & Reporting: Exhibit flexibility in conducting liaison activities on a need-to-need basis and efficiently collating reports from various departments for the Chairman's review.

Required Skills:

Excellent communication skills, both written and verbal.
Proficiency in drafting letters, with a preference for experience in Government correspondence.
Flexibility in doing liaisoning and collating reports from various departments.
Highly proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
Flexibility in working hours to accommodate the Chairman's schedule.
Good knowledge of Delhi Geography.
Ability to manage multiple projects simultaneously.
Strong organizational skills, including developing and utilizing filing and retrieval systems.
Exceptional attention to detail and ability to maintain confidentiality.
Strong interpersonal skills, capable of gaining cooperation from others.
Problem-solving attitude and ability to make adjustments to plans.

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