Title : US Onboaring Specialist

Location: Mumbai

WFO

Shift – Night (6 pm to 4 am or 7 pm to 5 am IST)

Job Summary:

The Onboarding Specialist is responsible for ensuring a smooth and engaging onboarding experience for new hires. This role coordinates all aspects of the onboarding process, from Welcome email, contingency launch and monitoring, establishing start date, scheduling Orientation and Day 1 letter. The specialist serves as the key liaison between hiring managers, recruiter and new employees to ensure a seamless transition into the organization.

Experience:

• 3-6 years of experience in candidate onboarding (preferably US onboarding but any in-ternational onboarding experience is required)

• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors, BambooHR) is a plus.

Key Responsibilities:

• Act as the primary point of contact for new hires during the onboarding phase, answer-ing questions and guiding them through the process

• Point of contact for all candidates in Pre-hire stage - Coordinate end-to-end onboard-ing processes, including pre-boarding, first-day logistics and orientation

• Select appropriate background check package based on job code, location, etc.

• Order appropriate drug tests based on job code, location, etc.

• Check BG and DT results, basis provide clearance.

• Schedule start date and select appropriate onboarding event in My Learning

• Update candidate profile in Workday – Ready for Hire

• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.

• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.

• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.

• Support global/regional onboarding programs and initiatives as applicable.

Qualifications:

Education: Bachelor's degree in human resources, Business Administration, or related field (preferred).

Skills:

• Strong interpersonal and communication skills.

• High attention to detail and organizational skills.

• Ability to multitask and manage priorities in a fast-paced environment.

• Customer service-oriented with a positive, professional attitude.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).