Project Manager Civil

Location :-Dharamshala, Himachal Pradesh, India (Onsite)

Reporting to

COO / Directors, Good Earth Infra.

Project context

Good Earth Infra is developing a holiday-home / residential project in Dharamshala involving residential blocks, villas, retaining walls, site infrastructure, club/commercial components, roads, services, and supporting facilities.

The existing PMC's on-site staff deployment is ending. The PMC will continue only for cost management, tendering, and bill checking. The incoming Project Manager will act as the client-side project owner responsible for coordination, reporting, follow-up, escalation, and execution control.

Role purpose

To ensure that the Dharamshala project moves forward without daily dependence on promoters/directors for coordination.

The Project Manager will convert drawings, approvals, site updates, consultant inputs, contractor commitments, bills, quality checks, and WhatsApp/email discussions into a controlled execution system with clear owners, dates, risks, and decisions.

The role is not expected to replace the contractor's site team or the specialist consultants. It is expected to ensure that all of them are aligned, accountable, and moving as per the agreed plan.

Key responsibilities

1. Project planning and control

Maintain the master project schedule, 4-week lookahead, weekly plan, and daily planned-vs-actual tracker.

Track key work fronts such as retaining walls, Block B, Block A, villas, site office, roads, utilities, site infrastructure, club/commercial works, and future finishing packages.

Ensure that each weekly plan includes manpower, machinery, material, drawings required, approvals required, and constraints.

Publish a weekly head-office dashboard covering:

• work completed last week
• work planned next week
• delays and reasons
• open approvals
• drawing status
• contractor performance
• quality issues
• billing/payment status
• decisions needed from management

2. Drawing and approval management

Maintain a live drawing register with latest revision status for architectural, structural, MEP, facade, landscape, external development, services, and interior-related drawings.

Ensure that the site and contractor work only from the latest approved/GFC drawings.

Track RFIs, technical queries, drawing gaps, consultant comments, and pending approvals.

Escalate drawing or consultant delays before they affect site progress.

Convert informal WhatsApp decisions into documented email confirmations wherever required.

3. Site coordination and execution monitoring

Coordinate between head office, site team, contractor, PMC/cost consultant, architect, structural consultant, MEP consultant, local JV/promoter team, and vendors.

Visit site for critical milestones, bottlenecks, inspections, quality issues, contractor meetings, and monthly reviews.

Ensure the site has clarity on:

• next 7 days of work
• required labour and machinery
• material availability
• pending approvals
• site access and logistics
• weather impact
• safety and housekeeping
• quality checkpoints

4. Quality control and technical documentation

Ensure that quality documentation is complete before and after execution, including:

• pour cards
• cube test records
• slump reports
• test certificates
• material approvals
• steel/shuttering checklists
• cement and steel storage checks
• NCRs / quality observations
• consultant approvals
• photographic records

Coordinate with consultants for technical decisions such as cube-test failures, rebound hammer tests, core cutting, reinforcement changes, retaining wall details, and soil/site condition clarifications.

Ensure that no critical work proceeds without required drawing, inspection, and approval.

5. Contractor and vendor management

Track contractor commitments on manpower, machinery, material procurement, work fronts, site logistics, and productivity.

Review contractor DPRs/DLRs and validate whether progress claimed matches site reality.

Follow up on vendor quotations, comparative statements, negotiated rates, and work orders.

Ensure site issues such as borewell, water, DG, electricity, access, labour hutments, storage, and JCB availability are assigned to the right owner and closed on time.

6. Billing, cost, and contract coordination

Coordinate with the cost consultant/PMC for tendering, bill checking, RA bill certification, measurement verification, and contract documentation.

Track RA bill status from contractor submission to site verification, consultant certification, management approval, and payment release.

Maintain a contract register and ensure that payment claims are checked against work done, BOQ, approved rates, and contract clauses.

Flag cost variations, extra items, rate-analysis issues, and potential claims early.

7. Meeting rhythm and documentation

Run a structured meeting rhythm:

• Daily site call/update, as required
• Weekly contractor review
• Weekly consultant coordination meeting
• Weekly management dashboard
• Monthly project review

Prepare minutes with clear action points, owners, due dates, and closure status.

Maintain a decision log so that old decisions are not reopened repeatedly.

Required experience

• 10–15 years of experience in real estate construction project management.
• Experience with residential, hospitality, hill-site, resort, or mixed-use projects preferred.
• Strong civil execution understanding: RCC, retaining walls, excavation, shuttering, reinforcement, concreting, waterproofing, site infrastructure.
• Working knowledge of MEP, services coordination, external development, roads, drainage, STP, transformer/electrical coordination, and site utilities.
• Experience managing contractors, consultants, architects, structural engineers, PMC teams, and vendors.
• Ability to read architectural, structural, MEP, and site layout drawings.
• Experience with DPRs, WPRs, Gantt charts, RA bills, BOQs, work orders, quality checklists, pour cards, and test reports.

Required skills

• Strong follow-up discipline.
• Comfortable operating from head office but willing to travel to site when needed.
• Ability to convert WhatsApp discussions into trackers, decisions, emails, and minutes.
• Strong Excel / Google Sheets capability.
• Familiarity with MS Project, Primavera, or equivalent planning tools is preferred.
• Good written communication.
• Ability to push contractors and consultants without creating unnecessary friction.
• Practical construction judgement: knows when something is urgent, risky, or merely noise.
• Strong documentation habit.

KPIs

• DPR/DLR received and reviewed daily.
• Weekly dashboard issued every week without reminder.
• 4-week lookahead updated weekly.
• 100% of active work fronts mapped to latest drawings.
• No execution without required GFC/approval.
• RFIs and consultant queries tracked with owner and due date.
• RA bills processed within agreed TAT after complete submission.
• Quality documentation complete for all pours and major activities.
• All critical blockers escalated before they become stoppages.
• Site visits completed before major milestones, not after issues occur.