Job Summary The Facility Executive is responsible for the day-to-day management of the organization's physical infrastructure, ensuring a safe, clean, and well-maintained work environment. This role handles vendor coordination, maintenance operations, housekeeping, security oversight, and administrative support to ensure smooth facility operations.
Key Responsibilities- Oversee daily facility operations including housekeeping, maintenance, security, and pantry services
- Coordinate with vendors and service providers (AMC contracts, repairs, pest control, etc.) and ensure timely service delivery
- Monitor and maintain HVAC, electrical, plumbing, and other building systems; escalate issues for repair
- Ensure compliance with health, safety, and fire regulations; conduct periodic safety audits
- Manage facility budgets, track expenses, and process vendor invoices/payments.
- Supervise housekeeping and security staff (in-house or outsourced)
- Handle space planning, seating arrangements, and office moves/renovations
- Maintain inventory of office supplies, furniture, and equipment
- Manage access control systems, visitor management, and ID card issuance
- Coordinate with local authorities/vendors for licenses, permits, and statutory compliance
- Support event setup and logistics for internal company events/meetings
- Maintain records of AMC contracts, warranties, and facility-related documentation
- Respond promptly to facility-related complaints or emergencies
Requirements
Required Skills & Competencies
- Strong vendor management and negotiation skills
- Good understanding of building systems (electrical, HVAC, plumbing)
- Knowledge of health & safety regulations and fire safety protocols
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Proficiency in MS Office (Excel, Word); familiarity with facility management software is a plus
- Ability to handle emergencies calmly and efficiently
QualificationsBenefits
Key Attributes
- Proactive and detail-oriented
- Strong problem-solving mindset
- Ability to work under pressure and manage multiple priorities
- Team player with leadership qualities for supervising support staff
