Company Secretary

Job Title: Company Secretary

Location: Sector 32, Gurgaon

Type: Full-time | On-site

Notice Period: Immediate Joiners Preferred

About the Role:

We are seeking a highly skilled and dynamic Company Secretary to manage the complete secretarial and regulatory compliance functions of the company, including those with foreign investment, NBFC, insurance intermediary, and digital services dimensions. The ideal candidate must have in-depth knowledge of corporate laws, FEMA, RBI, MCA, GST, IRDAI, and SEBI regulations, and should be capable of independently handling filings, documentation, and regulatory correspondence.

Key Responsibilities:

Corporate Secretarial Compliance:

• Ensure timely compliance under the Companies Act, 2013 for a Private Limited Company with foreign investment.
• Manage board/shareholder meetings, minutes, resolutions, registers, and ROC filings.
• Handle changes in shareholding, directorship, and registered office with appropriate filings on the MCA portal (DIR-12, PAS-3, INC-22 etc.).
• Issue share certificates within the statutory time after allotment and manage related ROC filings.
• Administer the process for dematerialization of shares.
• Handle increase of authorized share capital including board/shareholder approvals and ROC filing (SH-7).
• File FC-GPR, FLA, ECB, and XBRL returns as applicable.

Foreign Investment & FEMA Compliance:

• Determine whether MHA approval is needed for shareholders linked to countries sharing a land border with India (e.g., Chinese investors).
• Manage foreign company incorporation.
• Handle filings under FEMA, including FC-GPR, FLA (Annual Return of Foreign Liabilities and Assets), and ECB.

GST & Taxation:

• Manage GST implications for digital services provided by a foreign-owned entity to Indian customers.
• Address issues relating to input tax credit (ITC) where vendor hasn't filed GSTR-1, and track reconciliation.

Employee Stock Option Plan (ESOP):

• Prepare board/shareholder resolutions for introducing an ESOP scheme.
• Coordinate with professionals for valuation, trust setup (if needed), and ensure regulatory filings.

Special Entity Compliances:

• Fulfill NBFC compliance including RBI filings, board reporting, and annual return submissions.
• Manage IRDAI compliance for a Corporate Agent/Insurance Intermediary.
• Ensure maintenance of necessary books, policies, declarations, and timely renewal of licenses.
• Manage documentation and declarations needed while applying for IRDAI corporate agency license.
• Handle CSR-1 filing for newly incorporated entities planning CSR activities.

Winding Up / Strike Off:

• Manage procedural compliance for winding up or strike-off of companies including asset realization, stakeholder communication, and ROC filings.

Key Skills Required:

• Expert knowledge of Companies Act, FEMA, RBI, SEBI, GST, and IRDAI regulations.
• Strong command of MCA21 portal, RBI FIRMS portal, and GSTN.
• Proficiency in handling XBRL, FLA, FCGPR, ECB, and other key statutory filings.
• Excellent drafting, legal interpretation, and documentation skills.
• Ability to manage multi-entity compliance across domains like insurance, foreign investment, NBFC, and ESOPs.

Qualifications:

• Qualified Company Secretary (CS) from ICSI.
• LL.B. or background in commerce/law