Tendering Specialist

Role Overview:

The Tendering Specialist will be responsible for identifying, preparing, and submitting tenders for infrastructure projects (roads, highways, bridges, urban development, etc.). The role requires a strong understanding of contract conditions, pricing strategies, government portals (like CPPP, IREPS, state e-procurement), and compliance with tender requirements.

Key Responsibilities:

1. Tender Identification & Evaluation

Track government and private e-procurement portals daily for relevant tenders.

Evaluate eligibility criteria, scope of work, and risks before participating.

Prepare tender synopsis and present feasibility reports to management.

2. Tender Preparation & Submission

Coordinate with estimation, design, finance, and legal teams for inputs.

Compile technical & financial bids as per client requirements.

Ensure timely submission of bids (online/offline) with complete documentation.

3. Cost Estimation & Pricing

Work with the estimation team to prepare competitive pricing.

Analyze BOQ, material, manpower, and subcontracting requirements.

Recommend pricing strategies based on competitor analysis.

4. Liaison & Coordination

Coordinate with government bodies, consultants, and clients for clarifications.

Attend pre-bid meetings, site visits, and client interactions.

Follow-up on tender results and maintain relationships with authorities.

5. Documentation & Compliance

Maintain updated vendor registrations, certificates, and statutory compliances.

Ensure adherence to legal, tax, and technical documentation in tenders.

Maintain tender MIS reports, success ratios, and competitor insights.

Qualifications & Experience:

Bachelor's Degree in Civil Engineering / Construction Management / Business Administration.

58 years experience in tendering/contracts in infrastructure/construction sector.

Strong knowledge of EPC, PPP, BOT tendering models.

Proficiency in government e-procurement portals (CPPP, IREPS, GEM, etc.).

Excellent MS Excel, MS Project, and documentation skills.

Key Skills:

Strong analytical and negotiation skills.

Excellent written & verbal communication.

Ability to handle multiple tenders simultaneously under tight deadlines.

Networking with government officials and industry stakeholders.

Detail-oriented with strong compliance mindset.

Performance Indicators (KPIs):

Tender Success Ratio (% bids won vs. submitted).

Timely submission of bids without compliance errors.

Accuracy of cost estimates and profitability of secured projects.

Quality of market intelligence and competitor analysis reports.