Job Title: Pre-Tender Executive
(Designation may vary as Senior Executive or Assistant Manager based on experience)
Department: Tender Management
Location: Head Office, Chennai
Experience Required: 2-5 years in tender management or a related field
Industry: Construction
Employment Type: Full-time
Key Responsibilities
Assist in identifying relevant tenders through newspapers and tender-related websites.
Prepare and compile pre-qualification documents for eligible tenders.
Upload tender documents to designated online platforms as required.
Manage both online and physical tender submissions for public and private sector
projects across Tamil Nadu, other Indian states, and international locations.
Track submission statuses and confirm receipt with tendering authorities.
Follow up with clients or tendering authorities to confirm submission status and
address any queries or clarifications during the evaluation process.
Process online payments for tender fees.
Handle all banking tasks associated with tender submissions.
Manage the refund and reimbursement processes for Earnest Money Deposits (EMD)
and Performance Security for tendered projects.
Maintain official communication through letters and emails with clients, tendering
authorities, and internal teams.
Gather and compile necessary data from various internal departments, such as:
- EPF & ESI challans
- GST acknowledgments
- Method of Procedure (from Quantity Surveying team)
- Quality Control Plans (from QC team)
- Project schedules (from Planning team)
- Financial data (from Accounts team)
Maintain detailed records and archives of all tender documents, agreements, and
related correspondence for easy retrieval.
Update and maintain agreements and official letters related to ongoing projects.
Regularly update activity reports, including progress on Memo of Payments (MOP),
EMD refunds, Extensions of Time (EOT), and other relevant actions.
Ensure that both successful and unsuccessful tenders are properly documented and
archived for future reference.
Perform any other duties as assigned by the Manager or Management based on
business requirements.
Qualifications
Bachelor's degree in Business Administration, Commerce, Engineering, or a related
field is required.
Certifications in tender management or procurement (such as CPPB or CPCM) will be
considered an advantage.
Skills Required
Strong organizational and multitasking abilities.
Proficiency in MS Office applications (Excel, Word), Google Sheets, online tendering
platforms, and document management systems.
Excellent written and verbal communication skills to liaise effectively with clients and
internal teams.
Attention to detail and accuracy in handling documentation and financial processes.
Basic understanding of banking procedures and financial transactions related to
tenders.
Additional Requirements
Willingness to travel, if required, based on business needs.
