Technical Executive Assistant

Role Overview

The Technical Assistant to the Chairman will work closely with the Chairman and technical

teams to support technology project coordination, documentation, follow-up, status reporting,

meeting intelligence, task tracking and AI-assisted productivity.

This is not a pure secretarial role and not a developer role. It is a hybrid role combining:

● Technical understanding

● Project coordination

● Executive assistance

● Structured documentation

● Follow-up discipline

● AI tool usage

● Management reporting

Key Responsibilities

● Track ongoing technology projects, modules, developers, QA updates and delivery

timelines.

● Convert Chairman's verbal or written directions into structured action points.

● Follow up with developers, QA, HR and project leads for updates.

● Identify delays, blockers, risks and pending decisions.

● Attend technical and project meetings where required.

● Maintain project trackers for EduNavigatorX modules and internal technical initiatives.

● Maintain clean records for Chairman review.

● Prepare daily/weekly status reports, management summaries, action trackers, risk

registers, follow up logs etc.

● Use ChatGPT or approved AI tools to draft summaries, trackers, reports and structured

documentation.

● Verify AI-generated outputs before submitting.

● Maintain confidentiality and avoid uploading sensitive information into unauthorized

tools

Coordinate with:

● Developers

● QA

● HR

● Project managers

● Module leads

● External vendors

● Chairman's Office

Required Skills

● Strong written English

● Strong organizational skills

● Ability to summarize messy information clearly

● Comfort with technology projects and software terminology

● Ability to use Excel / Google Sheets / Notion / project trackers

● Ability to use AI tools responsibly

● Strong follow-up discipline

● Attention to detail

● Ability to work directly with senior leadership

Preferred Prior experience as:

● Technical coordinator

● Project coordinator,

● Executive assistant in technology environment,

● Business analyst,

● Founder's office associate,

● Product operations associate,

● PMO assistant.