Staff Accountant

Company Description Wheel King Trans Haul Inc. is a fast-growing full-service transportation and LTL logistics company operating across Canada and the United States. Known for industry-leading on-time performance and strong customer service, the company focuses on serving the best interests of its customers. Wheel King Trans Haul Inc. provides high-quality, dependable services including temperature-controlled transport, dry van truckload service, and full-service logistics. With a reliable fleet of trucks, vans, and reefers, the company offers secure and efficient transport solutions and specializes in truckload shipping between Canada and the United States.

Job Summary

We are seeking a detail-oriented and proactive Staff Accountant (AR Coordinator) to manage our accounts receivable lifecycle while supporting general ledger accounting functions. In this role, you will lead billing operations, manage aging accounts, secure collections, and serve as the primary point of contact for customer billing issues. Additionally, you will support month-end closing activities, post journal entries, and perform account reconciliations to ensure financial data integrity.

Key Responsibilities

Accounts Receivable Coordination (60%)

• Invoicing & Billing: Generate, verify, and distribute accurate invoices and credit memos to clients in a timely manner.
• Payment Processing: Securely post customer cash, checks, ACH, and credit card payments to corresponding accounts.
• Collections Management: Monitor the AR aging report, proactively contact clients regarding overdue balances, and negotiate payment schedules while maintaining professional relationships.
• Dispute Resolution: Investigate billing discrepancies, process customer deductions, and collaborate with account managers to resolve issues efficiently.
• Credit Analysis: Review credit applications for new customers, perform basic credit risk evaluations, and recommend credit limits.

Staff Accounting & Month-End Support (40%)

• Account Reconciliations: Perform monthly reconciliations of sub-ledger accounts, cash collections, and the AR aging report back to the general ledger.
• Journal Entries: Prepare and post standard journal entries, revenue accruals, and bad debt provisions during closing periods.
• Financial Reporting: Assist in preparing internal financial schedules, variance analysis reports, and AR cash flow forecasting.
• Audit Preparation: Maintain organized digital records and provide necessary testing schedules to internal and external auditors.

Qualifications & Skills

• Education: Bachelor's degree in Accounting, Finance, or a related field.

Experience: 1–4 years of corporate accounting experience,