Job Description
Senior Transport Executive
Work Dynamics
What this job involves
Site operations Management
- Night cab deployments as per schedule
- Monitor daily checklist for all vehicles
- Monitor hygiene status of all vehicles before deployment
- Ensue hygiene protocols and PPEs are effectively implemented
- Ensure tracking of mobile application tool is up and maintained 24/7
- Ensure allocation of routes, destinations as per the requests with maximum possible reduction in the distance
- Ensure to collate all company required statutory documents, licenses pertaining to vehicle and driver
- Ensure to brief safety precautions on daily basis and preserve records
- Interact with internal customers and ensure customer satisfaction
- 24/7 reachability in case of any emergency support
Report Management
- Plan and maintain repository for all data / information
- Prepare business reports to help the client for decision making
- Suggest / Recommend changes or inputs required to enhance / optimize process
- Ensure routine update of database for future reference
Data Management
- Store and restore all data as required by client
- Share required data for audits within stipulated period
- Maintain data as per data retention polity
Vendor Management
- Ensure service provider supervisors are available in the sites before night operations
- Ensure to brief the supervisor on safety aspcts
- Ensure a property risk management program including audits is implemented and maintained
- Any incidents to be recorded and shared with CAPA reports
Consumable stock Management
- Ensure Minimum Order Quantity is maintained for PPEs, breadth analyser, stationeries etc.,
- Ensure sufficient stock for routine operations are maintained
- Ensure procurement on monthly / adhoc basis
- Ensure business continuity
Client visit / Leadership visit
- Ensure to collate the travel plans
- Ensure to inform the service provider in advance for preparations
- Ensure timely availability of vehicles with transport and cleaning protocols
- Ensure to coordinate with Landlord and Physical Security for smooth entry and exit
Training and Development
- Ensure to complete mandatory trainings for self as per organization requirement and appraisal
- Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal
- Preserve training records and materials for future reference
Audit management
- Preserve all the documents, financial invoices, receipts, reports, records in required format
- Keep updating the records as and when the month activity gets over
- Participate in the audit programs effectively and share the relevant documents
- Ensure to get positive feedback and outcome to avoid NCs and observations
