Senior Procurement Manager, USAID/Kyrgyzstan Green Economy (KGE)

About Palladium

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

This Proposal Opportunity

Palladium is seeking a Senior Procurement Manager for the anticipated USAID Kyrgyzstan Green Economy opportunity, which is anticipated to begin in 2025. The Activity will address the climate-related issues in the economy of Kyrgyzstan, more broadly known as the green economy. The Activity will include work on a policy framework for sustainable and green solutions in the economy and the promotion of practices that contribute to a green economy within the private and public sectors.

The Senior Procurement Manager will report directly to the Director of Finance and Administration, and will serve as an important member of the USAID-funded Green Economy project in the Kyrgyz Republic. He/she will support the Director of Finance and Administration ensuring that all subcontracts, grants, and procurements are implemented in compliance with USAID and Palladium rules, regulations, and procedures.

• This is an anticipated project, and all positions are contingent upon award from USAID. *
  
  

Primary Duties And Responsibilities

• Act in the capacity of subject matter expert to provide staff with guidance on and interpretation of local and USAID laws and regulations as they relate to the procurement life cycle and administration of subcontracts and subawards.
• Provide appropriate guidance on grants and subcontracts team members to ensure Palladium policies and procedures are followed and/or amended to coincide with the prevailing requirements.
• Provide guidance and regular updates to all field office staff to ensure process standardization and compliance with Palladium policies and procedures.
  
  

Key Competencies Required

• Extensive experience managing USAID subcontracts and grants under contract with partners of varying capabilities.
• Expert level knowledge of various types of FAR based contracts (such as CPFF, CPAF, T&M, and FFP) and awards (FAA, cost reimbursable, in-kind).
• Proven experience in competing, evaluating, negotiating and administering subcontracts, purchase orders and other procurement instruments.
• Demonstrated experience in designing and implementing formal compliance programs, including risk assessment, subcontractor monitoring and oversight, and audit determinations.
• Strong analytical skills to successfully perform financial reviews, determination of responsibility, and other forms of qualitative analysis.
• Extensive experience in budget preparation, award negotiations, subcontract and grant management, procurement, performance auditing, and dispute resolution.
• High level of attention to detail and accuracy.
• Proven ability to work closely with technical staff to develop solicitations (RFPs, RFAs and RFQs).
• Good organizational and planning skills.
• Written and spoken fluency in Russian and a high standard of written and verbal communication skills in English are required.
• In conjunction with the Activity Fund Manager, develop program-specific grants under contract (GUC) and procurement manuals and establish and communicate the use of a system to manage grants administration, compliance, and implementation procedures, and ensure compliance with USAID regulations.
• Liaise with Palladium's DC team to keep staff informed of procurements as they relate to budgeting, workplanning, and risk mitigation, as well as any changes in local labor law that will affect implementation.
• Ensure use of project-customized templates, including all required USAID flow downs for various subcontracts, purchase orders, leases, etc.
• Review and approve draft subcontracts awarded in compliance with the applicable Palladium policies and procedures and USAID conditions.
• Work with field team to ensure compliance with USAID's competitive procurement requirements from start to finish.
• Ensure that award requirements and USAID regulations for subcontracts are met in relation to the expenditure of funds, subcontracting, personnel, procurement, property management, travel and other areas.
• Review and negotiate terms and conditions of subcontracts and purchase orders of varying complexity, including but not limited to commercial item subcontracts, consultant agreements, and umbrella contracts (Blanket Purchase Agreements and Indefinite Delivery Indefinite Quantity).
• Prepare Commercial Item Determinations.
• Maintain audit-ready subcontract files, and facilitate external subcontract audits as required.
• Serve as primary point of contact for all disputes with local subcontractors.
• Work closely with field staff to develop Requests for Proposals, Requests for Applications, and Requests for Quotations as appropriate.
• Conduct pre-award risk assessment of subcontractors and grantees and draft corresponding appropriate special conditions.
• Prepare subcontractor and grantee monitoring plans, conduct monitoring in collaboration with project and finance staff, and document monitoring results, including performance, compliance with terms and conditions, and budget management.
• Conduct training and capacity building for subcontractors and subawardees as needed, in particular for those new to USAID funding.
• Monitor business risks including but not limited to tracking funding delays, execution of subcontracts and awards, expired authorizations, delayed payments and advances to vendors.
• Contribute to the project's financial forecasts by closely tracking invoicing projections.
• Actively participate in weekly meetings to assess compliance with terms and conditions of awards and take leadership in seeing that deficiencies in compliance are corrected.
  
  

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodation to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [Confidential Information] and we will be in touch to discuss.

Safeguarding - We define Safeguarding as the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.