Responsibilities
Strategic Sourcing:
- Plan and forecast Capex procurement needs based on the projects in pipeline and organization's strategic objectives.
- Formulate contractual terms and conditions for major EPC contracts to secure favorable terms.
- Negotiate with vendors for long-term contract terms to ensure beneficial agreements.
- Select the bidding process, prepare vendor selection approaches, and vendor evaluation criteria to streamline the procurement process.
- Review RFI and RFP documents, identify potential bidders, and organize pre-bid meetings to facilitate a competitive bidding process.
- Conduct technical and commercial bid evaluations and fact-based negotiations/e-auctions to select the best vendors.
- Review Notes for Approval (NFA) for selected bidders and obtain required approvals to ensure compliance with company policies.
- Leverage extensive experience in mining and material handling procurement, including handling mining and EPC contractors, explosives, CHPP, and project monitoring to develop and implement procurement strategies.
Core Procurement Activities
- Understand the Techno-Commercial strategy and plan for the Business Unit (BU) to implement strategic initiatives for all categories (Group-wide/BU specific) as per plan.
- Oversee the review of approved PRs from user departments to ensure correctness and completeness of PRs.
- Coordinate with leads in identifying the type and method of procurement based on material/service type, urgency, stock availability, rate contracts, value, and delivery timeline to optimize procurement efficiency.
Contract Management
- Oversee the preparation of contract documents as per protocols and standard templates to ensure consistency and compliance.
- Set up approved contract records within the ERP system to maintain accurate and accessible records.
- Maintain contract documents for future reference and compliance to ensure traceability and accountability.
- Collate Advance Bank Guarantee/Contract Performance Bank Guarantee (ABG/CPBG)/Customs related documents from vendors to secure financial assurances.
- Prepare, review, and issue rate contracts based on approved NFAs to secure long-term pricing agreements.
- Prepare master outline agreements in ERP systems based on rate contracts to streamline procurement processes.
- Prepare PO/SO for procurement under valid rate contracts to facilitate timely procurement.
Supplier Management
- Oversee the identification of vendor evaluation criteria in consultation with quality, engineering, and project management departments to ensure rigorous vendor selection.
- Ensure completeness of forms submitted by vendors and update the approved vendor list to maintain an accurate and up-to-date vendor database.
- Coordinate with new vendors for evaluation documents and with quality/engineering/user teams for assessments if required to ensure comprehensive vendor evaluations.
- Prepare vendor segmentation matrices and performance evaluation criteria to categorize and assess vendor performance effectively.
- Oversee the evaluation process for CapEx and services vendors, ensuring thorough review of vendor scorecards.
- Plan improvement actions for vendors with unsatisfactory performance to enhance vendor performance.
- Manage all cluster CAPEX commercial activities and site TC functions as per Delegation of Authority (DoA) to ensure compliance with company policies and procedures.
Data Management And Risk Management
- Collate and analyze data related to large scale procurement activities (e.g., commodity analysis, supplier debugging) to derive actionable insights.
- Identify opportunities to improve efficiency and value through data analysis to drive continuous improvement.
- Identify procurement risks for assigned categories using master lists, supply market analysis, long-term procurement plans, annual procurement plans, and project risk registers to mitigate risks.
People Management
- Work towards achieving set goals and participate in performance reviews to stay aligned with team objectives.
- Communicate personal development needs and actively engage in creating and following Individual Development Plans (IDP) for professional growth.
- Develop skills in current and future functional focus areas as per the capability matrix and IDP guidelines to contribute to team versatility.
Technology Integration
- Utilize digital solutions for comprehensive tracking and analysis of capital expenditure projects, ensuring accurate forecasting and budgeting.
- Implement digital tools for project management and reporting, improving transparency and efficiency in Capex initiatives.
- Contribute to action planning and implementation based on data analytics to enhance CAPEX procurement strategies.
Key Internal Stakeholders
Projects team
Marketing department
Finance & Accounts team
Quality Assurance Team
Key External Stakeholders
Vendors
Suppliers
External agencies
Qualifications
Bachelor's degree in engineering with a Master's degree preferred in business administration, supply chain management, finance or a related area
More than 12 years of experience in supply chain management, procurement.
