Senior Executive or Assistant Manager - Purchase, Technical, HSSEQ

Primary Responsibilities

• Responsible for day-to-day procurement related function ensuring that it is carried out within allocated budget.
• Responsible for updating of the Inventory Management System (IMS) as a running system always updated for supply and consumption of relevant items along with the updating of requisitions.
• Coordinate with suppliers to ensure on-time delivery of supplies to vessels.
• To process invoices in the system and if necessary to follow up with accounts to ensure payment in timely manner in accordance with procedures.
• To assist the technical superintendents with review, updating and filing of the weekly and monthly reports for the assigned vessels.
• Assist and participate in any other technical task as required in the office, mainly filing and upkeep of technical reports.
• Assistance with Service arrangements for Technical Managers as needed.
• Assistance in checking that all Makers maintenance requirements are updated and periodically reviewed in the Planned maintenance system (PMS).
• Assistance to HSSEQ Head on Safety and Quality related documentation, follow up with vessels and filing of same in designated folders.
• Maintaining database of vessel certificates, reports and records and day to day follow up with vessels on safety and quality related communication.
• Assist in upkeep of documentation and in special cases ensure establishment of comprehensive files for future records.
• Shadowing various department personnel to understand their job scopes and day-to-day activities. Review / Analyze and summarize the observations.

Requirements

• Minimum of 1 - 2 years of experience in a similar role.
• Proficient in Microsoft Office applications especially Microsoft Excel and general computer knowledge.
• Good oral and written communication skills.
• Organized, structured and attentive to details.
• Result oriented individual.
• Good interpersonal skills.