Job Summary: The Senior Executive / Asst Manager - Facilities - is responsible for overseeing the day-to-day operations and maintenance of office facilities. The individual will coordinate with internal stakeholders, vendors, and service providers to deliver high-quality facilities services.
Key Responsibilities:
- Facilities Operations:
- Manage daily operations of office facilities, including cleaning, security, and maintenance
- Ensure all facilities are maintained in compliance with safety, health, and environmental
- Monitor and maintain office infrastructure, including HVAC, electrical, and plumbing
- Maintenance of office furniture (chairs, tables, whiteboards, ), electrical fixtures, ACs, carpet, and Televisions and coordinating with the Co-working company team as and when required to ensure everything is working fine.
- Office Upkeep, cleanliness, and meeting room management. Supervision of all audio- video equipment, and stationery.
- Stock Taking of Office Stationery, Merchandise, and other department-related
- Manage Courier - Domestic and International, preparing outgoing mail items such as envelopes or packages.
- Issuance of Photo ID Card, Access cards and other employee welfare-related coupons,
- Office Repairs & Maintenance - Coordinating with relevant stakeholders and managing all Office repair & improvements.
- Overall checks that office is in order and working always (i.e., conference rooms - TVs, HDMI cables, etc. are working, electrical points on tables are working, etc.)
- Maintain, Track & Share Monthly MIS
- Ensure compliance with all labour laws and
- Vendor Management:
- Coordinate with vendors for maintenance and service contracts, ensuring timely and quality service
- Evaluate vendor performance and negotiate contracts to optimize costs and service
- Space Management:
- Plan and manage office seating arrangements and allocations based on business
- Plan and manage office meeting rooms arrangements and reservation and allocations based on business requirements.
- Budget Management:
- Prepare and manage the facilities budget, ensuring cost
- Track expenses and report on variances against the
- Event Support:
- Provide logistical support for internal events, including setting up meeting rooms and managing event-specific
- Inventory Management:
- Oversee procurement and inventory management of office supplies and
- Maintain accurate records of facilities assets and
- Health s Safety:
- Ensure the implementation of health and safety
- Conduct periodic audits and drills to ensure emergency
- Stakeholder Collaboration:
- Act as the point of contact for employees facilities-related concerns and provide timely
- Collaborate with cross-functional teams to support organizational
G. Team Management
- Manage, Guide, Coach Both Direct C Third-Party Team Members
Qualifications s Skills:
- Qualifications: Bachelor's degree in business administration, Facilities Management, or a related field with 5-7 years of relevant experience in facilities C administration management
- Skills:
- Strong organizational and multitasking
- Excellent communication and interpersonal
- Proficiency in facilities management software and
- Ability to handle emergencies and make quick
- Commitment to confidentiality and data
- Detail-oriented with excellent organisational
- Ability to multitask and prioritize tasks in a fast-paced
- Strong problem-solving skills
- Flexibility to adapt to changing schedules and
- Candidate should be fluent in English, Hindi, and
