Key Accountabilities:
- Manage automated invoicing processes, ensuring the accurate and timely generation and distribution of invoices to clients using billing software or ERP systems.
- Perform manual invoicing tasks for specialized or non-standard transactions, verifying billing details, and liaising with internal teams to resolve discrepancies.
- Cash application as per payment received from customers.
- Bank reconciliation.
- Collaborate with sales, operations, and other departments to ensure accurate invoicing and timely billing of products or services rendered.
- Maintain billing records and documentation, ensuring compliance with company policies, accounting standards, and regulatory requirements.
- Investigate and resolve billing inquiries and discrepancies from clients or internal stakeholders, providing timely and accurate responses to inquiries.
- Assist in the development and implementation of billing procedures, workflows, and controls to improve efficiency and accuracy in the billing process.
- Generate billing reports and analysis as required, providing insights into billing trends, outstanding balances, and revenue recognition.
- Stay updated on industry trends, best practices, and regulatory changes related to billing and invoicing processes, ensuring compliance and continuous improvement.
- Coordinate with relevant authorities and stakeholders to manage pilot compensation calculations, process owner expenses for vessel operations, and handle T/C (Time Charter) hire charges billing, ensuring accurate invoicing and timely payment while adhering to billing procedures and contractual agreements.
Qualifications, Experience, and Skills:
Essential:
- Bachelor's degree in finance, accounting, or a related field.
- 4-6+ years of relevant experience in finance and accounting
- Effective communication (fluent in English) and interpersonal skills.
Desirable:
- Experience in shipping/logistics company
- Familiarity with NAV
