Secretary / Executive Assistant

3-5 years
9 days ago 7 Applied
Job Description

Job Description:
We are seeking a highly organized and responsible Secretary/Executive Assistant to support our Chief Operating Officer (COO) or Head of Operations (HO) in managing their responsibilities effectively. The ideal candidate will be a smart, energetic, and trustworthy go-getter with excellent references from previous organizations.
Responsibilities:
Coordinate communication with internal and external stakeholders to schedule meetings and appointments for the HO/COO.
Manage and maintain calendars to ensure efficient use of time.
Arrange and handle all logistics related to travel, including visa applications, transportation, accommodation, and event bookings.
Maintain a confidential database of Know Your Customer (KYC) documents for the organization.
Prepare and manage documentation as required for various purposes, such as legal compliance, client meetings, or business transactions.
Set up and organize both physical and virtual meetings for the HO/COO with internal teams and external stakeholders.
Maintain the utmost discretion and confidentiality regarding all information and documents handled.
Continuously stay updated with global best practices in the role of an executive coordinator.
Communicate with polished vocabulary and professionalism in all interactions.
Requirements:
Bachelor's degree required.
3-5 years of experience as an executive assistant to C-suite leadership.
Male/Female.
No relocation candidates.
Not frequent job changers.
Can join on a short notice period.

JOB TYPE

Industry

Other

Function

Others

Roles

DVS Advisors is a tax-centric, diversified professional services organization with presence in 6 countries and partners in over 100 countries through our affiliations. Since our founding in 2007, we have earned the trust of numerous family owned businesses, entrepreneurs and midmarket corporates and have become their preferred partner for specialized tax and business advisory services.

About Recruiter
Nagarjun

Functions

Human Resources,
IT

Industry

Other

Skills/Roles

IT,
Finance,
Sales

LEVEL HIRING FOR

Junior Level,
Mid Level