Key Responsibilities:
Inbox & Communication Management
- Own the CEO s inbox: triage, respond, delegate, and flag priority messages
- Maintain clear, timely, and respectful communication with stakeholders
Calendar & Scheduling
- Manage a complex, dynamic calendar across time zones
- Schedule and reschedule meetings with minimal conflicts
- Prepare briefing notes, agendas, and capture follow-ups when needed
Travel & Logistics
- Coordinate with the Admin team for domestic and international travel flights, hotels, visas
- Create detailed itineraries and manage real-time changes
- Handle event RSVPs and offsite planning when applicable
Expense Management
- Track, categorize, and reconcile CEO s expenses
- Submit monthly reimbursements and expense reports accurately
- Liaise with the finance team for clarification or documentation
Investor Relations Responsibilities:
- Manage and update the investor pipeline using Streak (CRM), ensuring all interactions and stages are accurately logged.
- Monitor investor movement and interest levels; proactively schedule meetings or follow-ups as required.
- Coordinate with internal stakeholders (e.g., CEO, Finance, or Business teams) to gather relevant updates or materials for investor conversations.
- Ensure timely communication and track action items arising from investor meetings.
- Support in organizing investor documents, pitch decks, and due diligence material as needed.
Keka Platform Management:
- Manage the Keka HR platform to handle employee workflows including leave, on-duty (OD), work-from-home (WFH), and reimbursement requests.
- Review and approve requests after receiving confirmation from the CEO to ensure compliance and consistency.
- Maintain confidentiality and accuracy while processing employee records or requests.
Ad-Hoc Support:
- Take ownership of ad-hoc tasks or special assignments as delegated by the CEO or leadership team.
- Act as a flexible support resource for cross-functional needs, ensuring timely and dependable execution.
- Exhibit a solution-oriented mindset while handling unexpected or high-priority requests.
- Ensure the CEO s daily operations are smooth and efficient.
Must-Have Skills:
- 2+ years as an Executive Assistant (preferably supporting senior leadership)
- Strong written and verbal communication
- Excellent organizational and time management abilities
- Proven skills in email/inbox and calendar management
- High degree of professionalism, discretion, and trustworthiness
- Tech-savvy: Comfortable with Google Workspace, Slack, Microsoft Office etc.
Nice-to-Have Skills:
- Startup or high-growth environment exposure
- Familiarity with project coordination or internal reporting
- Understanding of startup culture and CEO workflows
