About SquadCX
SquadCX is a premier marketplace for remote talent, connecting businesses with highly skilled professionals across Sales, Customer Support, Marketing, Technology, and Operations. We partner with clients across the United States, Australia, and other global markets, delivering dedicated remote professionals who help businesses scale efficiently.
As we continue to grow our US Real Estate division, we are looking for experienced Real Estate Virtual Assistants who understand the day-to-day operations of residential real estate teams and can provide exceptional administrative and transaction support.
Position Details
Company: SquadCX Global Pvt. Ltd.
Job Title: Real Estate Virtual Assistant (US Residential Real Estate)
Location: Remote (Candidates based in Delhi NCR preferred)
Employment Type: Full-Time
Shift: US Shift
Salary: ₹3,00,000 – ₹4,00,000 per annum
Position Overview
We are looking for a proactive, detail-oriented, and highly organized Real Estate Virtual Assistant with hands-on experience supporting US-based real estate agents, brokers, or real estate teams.
The ideal candidate should have practical experience managing transactions, maintaining MLS listings, coordinating with clients and vendors, updating CRMs, and handling day-to-day administrative operations within the US residential real estate industry.
This role requires excellent communication skills, strong organizational abilities, and the confidence to work independently in a remote environment.
Key Responsibilities
Transaction Coordination
- Coordinate residential real estate transactions from contract to closing.
- Prepare and review transaction documents for completeness and accuracy.
- Track critical deadlines, contingencies, inspections, financing milestones, and closing schedules.
- Coordinate with agents, escrow officers, title companies, lenders, attorneys, and clients to ensure timely completion of transactions.
- Maintain organized digital transaction files and ensure compliance with brokerage requirements.
MLS & Listing Management
- Create, edit, and maintain MLS listings.
- Upload listing photos, property descriptions, and required documentation.
- Update listing status throughout the transaction lifecycle.
- Ensure listings comply with MLS guidelines and brokerage standards.
CRM & Administrative Support
- Manage and update CRM databases.
- Organize contacts, leads, and client information.
- Schedule appointments, meetings, property showings, and calendar events.
- Prepare reports, contracts, disclosures, and other administrative documents.
- Handle email management and maintain accurate digital records.
Communication
- Serve as a point of contact for agents, clients, lenders, title companies, and other stakeholders.
- Provide timely follow-ups and status updates.
- Maintain professional communication with US-based clients and team members.
Required Skills & Experience
- Minimum 2 years of experience as a Real Estate Virtual Assistant, Transaction Coordinator, or Administrative Assistant supporting US residential real estate clients.
- Strong understanding of the US real estate transaction lifecycle.
- Hands-on experience with MLS systems and listing management.
- Experience using one or more transaction management platforms such as:
- Dotloop
- Paperless Pipeline
- SkySlope
- Brokermint
- DocuSign
- Experience working with CRMs such as:
- Follow Up Boss (FUB)
- KVCore
- Chime
- KW Command
- Lofty
- Excellent spoken and written English communication skills.
- Strong attention to detail and exceptional organizational skills.
- Ability to manage multiple transactions simultaneously while meeting deadlines.
- Proficiency in Google Workspace, Microsoft Office Suite, Zoom, and other online collaboration tools.
- Experience working remotely is preferred.
Preferred Qualifications
- Experience supporting US Realtors, Brokers, or Real Estate Teams.
- Familiarity with buyer-side and seller-side transaction processes.
- Knowledge of escrow, title, inspections, disclosures, and closing procedures.
- Experience managing calendars, email inboxes, and client databases.
- Bachelor's degree or equivalent work experience.
Work From Home Requirements
- High-speed, reliable internet connection.
- Dedicated, distraction-free workspace.
- Laptop or desktop capable of supporting multiple browser tabs and virtual meetings.
- Reliable power backup is preferred.
Why Join SquadCX
- Work with leading US real estate professionals.
- 100% remote opportunity.
- Exposure to international clients and processes.
- Career growth within a rapidly expanding global organization.
- Collaborative and supportive team environment.
- Competitive salary with long-term growth opportunities.
How to Apply
If you have experience supporting US real estate professionals and are passionate about delivering high-quality administrative and transaction support, we'd love to hear from you.
Please submit your updated resume along with a brief cover letter highlighting your experience with US residential real estate, transaction coordination, MLS platforms, and CRM tools.
