Job Description
Position: Senior Analyst – Vendor Master & Procurement
Department: Finance – Accounts Payable / Procure-to-Pay (P2P)
Reports To: Senior Manager
Shift timings: US Shift
Job Summary
The Process Associate – Vendor Master & Procurement is responsible for supporting Vendor Master Data Management and Procurement operations while ensuring compliance with company policies, internal controls, and service level agreements (SLAs). The role involves creating and maintaining vendor master records, processing purchase requisitions, converting PRs to Purchase Orders, supporting supplier onboarding, and delivering excellent customer service to internal and external stakeholders.
Key Responsibilities
Vendor Master Data Management
- Create, modify, block, and reactivate vendor master records in SAP.
- Validate vendor onboarding documents for completeness and compliance.
- Review banking information and supporting documentation before processing.
- Process vendor bank account changes in accordance with company controls.
- Maintain vendor payment terms, tax information, addresses, and contact details.
- Ensure duplicate vendor checks are completed before creating new vendors.
- Support vendor cleanup and master data governance activities.
- Maintain accurate documentation and audit trails.
- Respond to vendor master queries within agreed SLAs.
Procurement Operations
- Review Purchase Requisition (PR) requests submitted by business users.
- Validate completeness of PR requests before processing.
- Convert approved PRs into Purchase Orders (POs) in SAP.
- Amend Purchase Orders as requested by authorized users.
- Coordinate with requestors to resolve PR/PO discrepancies.
- Monitor Procurement mailbox and respond within SLA.
- Support Blanket PO creation and maintenance.
- Follow up with business users for pending approvals or missing information.
- Ensure procurement activities comply with company procurement policies.
Compliance & Controls
- Follow Vendor Master and Procurement SOPs.
- Adhere to Internal Controls and Segregation of Duties (SoD).
- Ensure all requests have appropriate approvals before processing.
- Maintain confidentiality of vendor information.
- Support Internal and External Audit requirements.
- Ensure compliance with SOX and company policies where applicable.
Reporting & Continuous Improvement
- Update daily productivity and SLA reports.
- Maintain processing trackers.
- Identify process improvement opportunities.
- Participate in Lean and Continuous Improvement initiatives.
- Support UAT testing and new process implementations when required.
