Personal Assistant (PA)

Greetings from Team Management Services, an end-to-end consulting Firm!

Currently we have an opening for Personal Assistant (PA) with our client in Andheri, Mumbai. Please go through the below job description.

Company Profile:

Our Client is the brainchild of a group of seasoned professionals with a wealth of industry experience spanning many years. They are devoted and committed to addressing every need of their customers with the utmost care and attention. They are unwavering in its pursuit of enhancing the quality of service. They achieve this by continuously investing in the recruitment of top-tier human resources to bolster theirefficiency and provide effective service solutions. Their reputation is built on a foundation of perfection and flawless service, making thema trusted name in the industry.

Position Title: Personal Assistant (PA)

Qualifications:Any Graduate

Days OfWorking : 6 Days

Experience: 5+ Years

Location: Andheri, Mumbai

Job Brief:

We are seeking a highly organized and proactive Personal Assistant to support the Managing Director (MD) & Chief Executive Officer (CEO) in the Logistics/Export/Import industry. The ideal candidate should have experience in handling high-level executive support tasks, managing schedules, and facilitating communication. This role requires a high degree of professionalism, discretion, and the ability to work in a fast-paced environment.

Roles & Responsibilities:-

• Executive Support: Provide comprehensive administrative support to the MD, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Communication Management: Handle all forms of communication, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
• Document Preparation: Prepare and edit documents, presentations, reports, and other materials as required by the MD.
• Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking minutes, and ensuring all necessary materials are available.
• Travel Arrangements: Organize and manage domestic and international travel plans, including flights, accommodations, and itineraries.
• Confidentiality: Maintain the highest level of confidentiality in handling sensitive information and documents.
• Liaison: Act as a point of contact between the MD and internal/external stakeholders, ensuring clear and effective communication.
• Office Management: Assist with office management tasks, such as maintaining office supplies, managing files, and ensuring the smooth running of the executive office.
• Project Assistance: Support the MD in various projects, including research, data collection, and project management tasks.
• Time Management: Prioritize and manage multiple tasks and deadlines, ensuring that the MD & CEO's time is utilized efficiently

Skills Set:

• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Monitoring a reporting manager's email and responding if required Produce reports, presentations and briefs. Should Be Confident, Presentable and Quick in work.
• Devise and maintain office filing system , Organizing travel and itineraries
• Good oral and written communication skills.

If you have any questions or concerns, please do not hesitate to contact us. Also, please feel free to forward this email to your friends and colleagues if you feel they might be interested in this position.

Thank you and hope to talk to you soon in more detail.