Purpose of the Job
Responsible for the Payroll and compliance operations for India, by working closely with location / Unit payroll coordinators, HRMs /HRBPs, Payroll Vendor, Finance, Treasury and Accounting to ensure implementation and execution of payroll as per guidelines.
Organizational Reporting
Hierarchically and functionally reports to HR function lead.
Compliance Management
- Statutory compliance
- Liaison with internal auditors, external auditors, bankers, and other government bodies relating to statutory compliance.
- Work closely with compliance partners and internal tax team to ensure strict compliance to regulations, and manage notices, if any that are received from the statutory authorities.
- Monitor all Employee requests pertaining to Payroll, statutory compliance etc.
- Work with Compliance vendor/partners to make sure we are statutory compliant without any deviations.
- Compliance to local taxes and ensure timely submission of statutory returns to the respective authorities.
- Be abreast with changes in the statutes and ensure the implementation of updates to be fully compliant with applicable provisions.
Payroll Operations
- Shall be responsible for the Payroll operations for India and monthly payrolls & the related compliance activities, connected with the payroll process.
- Shall be part of the Payroll team to implement the maker & checker concept in payroll process.
- Digitalize the Payroll process as much as possible, to simplify processes, reduce TAT and increase accuracy of operations (Target 100%).
- Strengthen Payroll processes to ensure there are no gaps, ensure adherence to procedures and provide training / cascade to all HR colleagues in India.
- Implement best practice for payroll process based on previous experiences with clear process flow and accountability/responsibility mapping (RACI).
- HR Audits represent the Payroll team in all audits (Internal, External, statutory compliance and etc.) and provide required data and ensure compliance to audit requirements.
- Run periodic payroll helpdesks and establish connect with employees, resolve their grievances, and ensure employee delight.
- Preparation of monthly variance report and analysis. Verify and certify the final output file before disbursement of salary.
- Publish the payroll calendar and prepare all Schedules related to payroll and ensure to book necessary provision entries in the books of accounts.
- Various MIS & Reports preparation as per the requirement.
Measurement
Performance will be measured based on above KPIs.
Educational Requirements
- Bachelors degree mandatory. Masters Degree would be an added advantage.
- Strong in Communication, ability to work with people and manage multiple stakeholders.
- Strong background in Payroll process, Taxation and Compliance
Experience / Competences
- Minimum 3 years hands on experience in managing payroll for a large organization.
- Exposure to MNC, Shared Services environment would be an added advantage.
- Systematic, Eye for detail and process-oriented approach
- Learning agility and flexible to adapt in a dynamic work environment.