This role is for one of our clients
Industry: Operations
Seniority level: Mid-Senior level
Min Experience: 5 years
Location: Bangalore
JobType: full-time
We are seeking a
seasoned Administrative & Operations professional to ensure seamless day-to-day functioning of our organization. This role blends
administration, procurement, IT coordination, and stakeholder managementideal for someone who thrives in multitasking, problem-solving, and keeping operations running smoothly.
The successful candidate will bring
510 years of experience, strong organizational skills, and the ability to balance detail with efficiency while supporting both leadership and staff.
Key Responsibilities
- Office & Administrative Management
Oversee daily office operations, ensuring policies and processes are followed.
Maintain accurate documentation, records, and filing systems (digital & physical).
Provide executive support, including travel planning, calendar scheduling, and meeting coordination.
Safeguard confidential information with the highest level of integrity.
- Procurement & Vendor Relations
Lead procurement activities: vendor identification, quotation evaluation, negotiation, and purchase order issuance.
Build and maintain vendor partnerships to ensure cost efficiency and service quality.
Monitor office supplies and inventory, maintaining optimal stock levels within budget.
Ensure procurement compliance with internal and regulatory standards.
- IT Support & Coordination
Act as the first point of contact for IT issuesbasic troubleshooting for hardware, software, and connectivity.
Coordinate with IT vendors/partners to resolve technical issues promptly.
Oversee system licenses, office equipment maintenance, and IT-related documentation.
Support adoption of digital tools and assist in implementing new technology solutions.
- Communication & Stakeholder Coordination
Serve as a bridge between leadership, employees, and external partners.
Draft clear and professional correspondence, reports, and memos.
Organize internal meetings, workshops, and external corporate events.
Foster cross-departmental collaboration to enhance operational efficiency.
- Reporting & Presentations
Prepare polished reports, dashboards, and business presentations for leadership.
Support management with data collection, analysis, and insights for decision-making.
Ensure accuracy, clarity, and impact in all reports and communication materials.
Skills & Competencies
Operational Excellence Strong organizational and multitasking ability.
Procurement & Negotiation Proven experience managing vendors and contracts.
IT Savvy Comfortable troubleshooting and coordinating tech-related needs.
Communication Strong written and verbal skills with stakeholder-facing confidence.
Collaboration Team Player Who Ensures Smooth Coordination Across Functions.
Presentation Skills Ability to design impactful reports and presentations.
Tech Proficiency Advanced MS Office (Word, Excel, PowerPoint, Outlook).
Qualifications
Bachelor's degree in Business Administration, Management, or related discipline (Master's preferred).
510 years experience in
administration, procurement, or office operations.
Demonstrated ability to manage multiple priorities in fast-paced environments.
Strong problem-solving and time-management skills with a proactive mindset.
