Operations & Admin Manager

We are looking for a highly organized, trustworthy, and proactive Operations & Admin Manager to oversee the day-to-day business administration of our financial advisory team. In this role, you will be the engine room of our office-ensuring our administrative workflows, financial tracking, and internal projects run seamlessly.

We are not looking for a passive task-executor. We need a reliable partner who takes pride in structure, feels comfortable managing budgets and numbers, and enjoys problem-solving independently to keep the business moving forward.

Key Responsibilities

• 1. Office Administration & Structure

Workflow Coordination: Organize, streamline, and maintain our daily office operations, digital filing systems, and team resource drives.

Training & Onboarding Support: Coordinate the logistics for new team member onboarding, including preparing training schedules, managing materials, and setting up new recruits for success.

Event & Logistics Management: Handle end-to-end planning for corporate events, staff dinners, client appreciation initiatives, and corporate gifting.

• 2. Financial Administration & Data Tracking

Expense & Budget Management: Accurately track business expenses, manage team welfare budgets, and maintain clear records of client-related costs.

Payment Tracking & Verification: Monitor and reconcile vendor invoices, corporate transactions, and outgoing fund transfers.

Problem Resolution: Actively investigate and resolve any discrepancies with vendors, banks, or receipts independently before escalating them.

• 3. Special Projects & Problem Solving

Project Execution: Take ownership of ad-hoc administrative projects from start to finish (e.g., sourcing new vendors, migrating to a new tracking system, or organizing an office shake-up).

Independent Troubleshooting: When administrative bottlenecks or operational issues arise, take the initiative to find a practical solution.

Requirements

• Experience: Ideally 3+ years of experience in office management, secretarial work, operations, or senior administrative roles. Experience in fast-paced or sales-driven environments is a plus.
• Comfort with Numbers: Highly proficient in basic bookkeeping, tracking sheets, and budget reconciliation. You don't need a formal accounting degree, but you must have a sharp eye for numerical accuracy.
• Self-Driven & Resourceful: A proven track record of working independently. You are someone who figures things out, takes initiative, and doesn't require constant supervision to get things across the finish line.
• Organized Mindset: You naturally love order, schedules, and systems. You enjoy cleaning up messy processes and keeping things structured.

What We Offer

• A stable, highly professional, and encouraging team environment.
• A high degree of trust and autonomy to manage your daily tasks.
• Competitive salary based on experience and capability.