This role is for someone who thrives on event execution and structure and focuses on attention to detail. You'll be the backbone of campus events, ensuring everything runs smoothly and is tracked, measured, and improved over time.
Own Event Operations
The core responsibilities for the job include the following:
- Execute end-to-end logistics for all campus hero events (Hackathons, Fests, Commencement, Competitions, etc. ).
- Manage timelines and on-ground execution.
- Coordinate with vendors, internal teams, and student organizers.
- Ensure high-quality, on-time event delivery.
Drive Planning And Calendaring
- Maintain and track the campus events calendar.
- Align stakeholders across clubs and internal teams.
- Ensure readiness and visibility for upcoming events.
Manage Budgets And Ops Efficiency
- Track budgets, expenses, and vendor payouts.
- Ensure cost efficiency while maintaining quality.
- Build and maintain execution playbooks.
Manage Event Data And Insights
- Track participation, attendance, engagement, and participation credits across events.
- Maintain dashboards for key metrics (NPS, turnout, repeat participation, and participation credits allocation).
- Capture and organize event learnings, feedback, and reports.
- Use data to highlight what's working and improve future events.
Support Student Clubs And POCs
- Help student leaders execute events smoothly.
- Provide structure via checklists, timelines, and coordination.
- Ensure consistency in event quality across campus.
Support Event Amplification (Brand)
- Coordinate with content teams to capture event moments and stories.
- Ensure every event is documentation-ready for social and community channels.
- Support distribution across social media, newsletters, and internal communities.
Campus Experience
- Event participation and turnout.
- Event-specific and overall NPS.
- Execution quality and timeliness.
- External event achievements.
Data And Ops
- Accuracy and completeness of event data.
- Timeliness of reporting and dashboards.
- Actionable insights generated from events.
Brand (Support Role)
- Event amplification metrics.
- Content output per event.
- Contribution to reach and engagement.
Requirements
- Strong ownership and attention to detail.
- Highly organized and process-driven.
- Comfortable working with data (tracking, sheets, dashboards).
- Good coordination and communication skills.
- Bonus: Experience in college fests, clubs, or event management.
This job was posted by Tanya Pandey from Scaler Academy.
