Job Description & Summary:
Manage the end-to-end Procure-to-Pay (P2P) process for vendor invoice processing, ensuring accuracy, compliance, and timely payments. Oversee invoice validation, coding, booking, approval follow-up, exception management, and support reconciliations while maintaining strong controls and continuous process improvements in an Oracle or similar ERP environment.
Job Position Title: IN_Specialist 2_Accounts Payable_Finance Controller Office_IFS_Gurgaon
Responsibilities:
- Process vendor invoices accurately and timely as per the P2P process, including receipt, validation, coding, booking, approval follow-ups, and payment preparations.
- Validate invoices against purchase orders, goods/service confirmations, contracts, agreements, and approved documents before posting in the ERP system.
- Perform two-way or three-way matching of invoices, purchase orders, and receipts, resolving mismatches within SLA timelines.
- Ensure correct accounting by allocating invoices to appropriate GL codes, cost centres, projects, tax codes, and vendor accounts.
- Apply statutory and tax compliance during processing, including TDS, GST validations, withholding tax, and vendor GSTIN checks.
- Review vendor master data, invoice details, bank and tax information to identify discrepancies and prevent duplicate or incorrect payments.
- Adjust advances, credit/debit notes, or recoveries as applicable to maintain accurate vendor balances.
- Manage invoice exceptions, holds, rejections, and clarifications by coordinating with procurement, vendors, tax, treasury, and internal stakeholders.
- Respond to vendor and internal queries within SLA, maintaining clear communication and audit trails.
- Maintain complete supporting documentation for audit, controls, and compliance purposes.
- Prepare and support AP reports including ageing, pending approvals, exceptions, SLA performance, vendor reconciliation, and open items.
- Support vendor statement reconciliations, year-end confirmations, and timely closure of open items.
- Operate Oracle or other ERP applications (Accounts Payable and Projects modules) ensuring adherence to process controls.
- Identify and contribute to continuous process improvements, automations, and control enhancements in P2P invoice processing.
- Demonstrate ownership, attention to detail, customer orientation, and governance adherence.
Mandatory skill sets:
- Strong accounting knowledge and taxation background (TDS, GST).
- Proficiency in Oracle ERP and MS Office applications.
- Excellent written and verbal communication skills.
- Strong attention to detail with ability to identify errors and discrepancies.
- Ability to work under pressure and meet deadlines.
- Experience working in a project accounting environment.
- High integrity and commitment to governance standards.
Preferred skill sets:
- Energetic, highly motivated with an enquiring mind and passion for excellence.
- Experience with invoice exception handling and cross-functional coordination.
- Ability to contribute to process standardisation and automation initiatives.
Years of experience required: 2-3 Years
Education qualification: B.Com, M.Com, or MBA in Finance
