Profile - HR Administrator
Experience: 4+ years of experience
Job Location: Pune
Department: HR & Admin Team
About LegaLogic
LegaLogic is a full-service law firm formed in the year 2013, with offices in Pune, Nasik and Nagpur and with 100+ people team. LegaLogic works with marquee clients across various industries pan India.
We are looking for a proactive and organized Admin Executive to oversee and manage the day-to-day administrative functions of the organization. The role requires a hands-on individual who can efficiently coordinate facilities, vendor relationships, and employee support functions to ensure smooth office operations.
Duties & Responsibilities:
1. Office & Facility Management
- Oversee the upkeep, maintenance, and safety of office premises.
- Coordinate with building management, maintenance vendors, and internal teams for repairs and maintenance.
- Ensure adequate availability and proper functioning of office equipment, utilities, and infrastructure.
2. Inventory & Procurement
- Manage procurement of office supplies, stationery, pantry, and IT peripherals.
- Maintain inventory records and ensure optimal stock levels.
- Evaluate vendors, obtain quotations, and negotiate contracts to ensure cost-effectiveness and quality.
3. Hospitality, Travel & Accommodation
- Arrange travel, stay, and logistics for employees, guests, and management.
- Manage bookings, reimbursements, and vendor coordination for travel-related services.
- Oversee hospitality for in-house and external meetings, including catering and visitor management.
4. Vendor & Housekeeping Management
- Oversee housekeeping operations to ensure cleanliness and hygiene across office premises.
- Supervise office boys and housekeeping staff, assigning daily tasks and ensuring discipline.
- Maintain and monitor service quality of facility and housekeeping vendors.
5. Administrative Support & Calendar Management
- Provide general administrative assistance to senior management.
- Manage calendars, schedule appointments, and coordinate meetings and events.
- Ensure timely communication, documentation, and follow-ups for administrative matters.
6. General Administrative Coordination
- Manage courier, dispatch, and office communication systems.
- Support onboarding of new employees with seating arrangements and admin kits.
- Assist with event coordination and other administrative initiatives as needed.
Must Have Skills & Qualifications:
- Bachelor's degree in any discipline; specialization in Administration or Management preferred.
- 36 years of experience in office administration or facilities management.
- Strong organizational, communication, and negotiation skills.
- Proficiency in MS Office and familiarity with facility or procurement management systems.
- Ability to multitask, prioritize, and work independently with minimal supervision.
How to Apply
- Interested candidates should submit the resume to [Confidential Information]
Important Note: Please carefully check the required experience and qualifications before applying. Only relevant applications we be considered.
Please include HR Administrator - Application in the subject line
