We are seeking a proactive Senior Consultant – HR to act as the administrative anchor for our UK&I region. Working closely with our UK-based HR team, you will ensure our employee data is flawless, our compliance is watertight, and our day-to-day HR processes run like clockwork.
What You'll Do
- Process & Compliance Management: Own Right to Work (RTW) trackers, conduct routine personnel file audits and RTW checks for all our new starters, and strictly adhere to GDPR guidelines when handling sensitive data.
- The Ultimate Chaser: Monitor probation timelines and mandatory training compliance, proactively chasing employees and line managers to ensure completion.
- Lifecycle & Surveys: Coordinate onboarding workflows, manage exit tracking, and take full ownership of our survey framework (onboarding, 5-month, 18-month surveys, etc.), compiling weekly data reports.
- Benefits & Admin Liaison: Administer our EV scheme and benefits platform, coordinate health insurance enrollments, and collate cross-departmental exit recovery updates for our C&B team.
- Coordination & Comms: Schedule and host wellness webinars (introducing guest speakers), organize remote virtual Fun Friday events, and circulate internal communications.
What We Are Looking For
- Experience: 8-10 years in HR Administration/Operations, with solid experience directly supporting a UK and/or Ireland workforce.
- Skills: High-level organization, a polite yet assertive approach to chasing deadlines, strong competency in G-Suite platforms as well as MS Suite and strong reporting skills for data tracking.
- Hours: 9:00 AM to 6:00 PM UK Time on a permanent basis.
Job Specification
Job Title: Senior Consultant – HR (UK&I)
Reports To: UK&I HR Manager
Core Purpose Of The Role
To provide comprehensive, highly organized administrative and operational support to the UK&I workforce. The successful candidate will ensure 100% data accuracy, maintain compliance across all employee touchpoints, coordinate benefits, and track lifecycle milestones through rigorous reporting and follow-ups.
Key Responsibilities
- Compliance, Audits & Data Security
- Maintain and monitor the Right to Work (RTW) tracker for UK&I.
- Conduct regular audits of personnel files (P-files) to ensure all mandatory compliance documents are present.
- GDPR Compliance: Ensure strict adherence to GDPR and data protection guidelines when handling, storing, and transferring all employee records and sensitive personal data.
- Conduct initial file-gathering and administrative prep for official company accreditations.
- Prepare various presentations, documents and reports utilising both G-Suite and MS Suite.
- Tracking, Chasing & Survey Analytics
- Probation Tracking: Check system reports to identify due probations; proactively chase line managers and employees to ensure timely completion within the system.
- Training Compliance: Monitor mandatory training modules for UK&I and chase employees to ensure 100% compliance.
- Survey Ownership: Manage the distribution and tracking of all milestone surveys (Onboarding, 5-month, 18-month, Offboarding, etc.).
- Reporting: Analyze survey data and prepare a concise weekly report on completion rates and feedback trends.
- Employee Lifecycle & Benefits Coordination
- Onboarding: Send welcome mailers, conduct RTW checks, gather onboarding documentation, and set up new starters on training modules.
- Offboarding & Recoveries: Track exits, email relevant departments to collate potential financial recoveries, and share consolidated updates directly with the Compensation & Benefits (C&B) team.
- Benefits Admin: Assist with day-to-day admin for the Electric Vehicle (EV) scheme and benefits platform. Coordinate UK health insurance enrollments and cross-check Irish health insurance invoices.
- Payroll & Leave Support: Validate headcount details, maintain the long-leave tracker, and collate and transfer monthly onboarding documentation to the C&B team.
- Engagement, Events & Communications
- Wellbeing Webinars: Coordinate schedules, send out invitations, introduce external/internal speakers, and host the sessions.
- Culture: Organise and facilitate fun, remote virtual Friday events for all accounts; save all event media on the HR SharePoint.
- Communications: Circulate regular, pre-approved internal communications regarding wellbeing, POSH, and general HR updates.
- Policy Maintenance: Periodically review internal UK HR policies and handbooks to ensure formatting is clean, links work, and references to benefit platforms remain accurate.
- Connect at least once per quarter with mapped employees to maintain an open HR touchpoint.
- Liaise with the wider business to process Rewards & Recognition (R&R) admin.
