Fleet Executive : LDO

Executive – Fleet Operations

Job Title

Executive – Fleet

Function

Operations

Reporting to

Operations Manager

• Purpose
  
  

Responsible for entire fleet management in the area in terms of vendor identification, vendor empanelment, vendor management and fleet procurement for network, feeder and milk run vehicles; Responsible for working closely with the operations teams to increase fleet utilization

• Key Responsibilities
  
  

Responsibilities


Financial

• Ensure adherence to budgeted fleet costs for the area/location
• Work closely with Area/locational operations team for maximizing utilization for all feeder and milk runs; Support National operations team in maximizing utilization of all network vehicles
  
  

Operational

• Identify fleet vendors in the area/location and work closely with the Area/locational Procurement & Real Estate Head in vendor evaluations, rate negotiations and empanelment; Ensure negotiation of best possible vehicle hire rates for Blue Dart
• Ensure procurement of vehicles for all feeder and milk runs as per the requirements from empanelled vendors; Also support Head – Rail & Fleet Management in hiring of network vehicles in the area/location
• Maintain a database of fleet vendors and brokers for contingency requirements; Also track the day to day market rate for different vehicles for different locations
• Analyze past volumes and future volume projections to identify the size of vehicles required on various feeder and milk-run routes
• Monitor daily allocation of vehicles for various runs along with the area/locational operations teams
• Approve the market hiring of vehicles as and when required; Work towards minimizing the market hiring of vehicles through effective planning
• Administer a comprehensive vehicle maintenance and repair program for all vehicles (company owned and contractual)
• Ensure branding of all vehicles as per the company norms
• Ensure adherence to regulatory compliances like fitness certificates, driver licenses, statutory compliances, etc. for all vehicles; Conduct periodic audits to check the same
• Ensure optimum allocation of staff (drivers, loaders, etc.) for network runs and feeder runs
• Ensure conduct of regular safety trainings and briefings for drivers
• Key Result Areas and Key Performance Indicators
  
  

S.no


Key Result Areas


Key Performance Indicators


Ensure cost effective procurement of fleet in the area/location

• Adherence of fleet procurement cost per kilometer within set threshold level
• % reduction in market hire costs
  
  

Ensure fleet availability and utilization in the area/location

• % adherence to timelines for availability of fleet (network, feeder and milk-runs)
• % Fleet utilization of fleet in the area/location (network, feeder and milk-runs)
  
  

Vendor empanelment and development in the area/location

• Number of new vendors empanelled (as per plan) for ground fleet and rail
• Conduct of periodic evaluation of Vendor Performance as per defined timelines
• Empanelled vendor performance as evaluated by Air and Ground operations
• Conduct of periodic vehicle audits in terms of necessary paperwork, PUC, Driver licenses, road worthiness etc)
• Conduct/ delivery of safety trainings & briefings as per plan for vendor staff
  
  

Branding of vehicles in the area/location

• % Deviations from branding guidelines (as per branding audit)
  
  

Ensure Performance Driven Culture

• Adherence to Performance Management system timelines and guidelines