Finance Operations & Admin Specialist

Smadex is a Barcelona-born Demand Side Platform delivering performance and transparency in programmatic for clients across America, Europe, and Asia, with substantial growth across the Asia-Pacific region — expanding revenue, client base, and headcount at a rapid pace.

To support this growth, we are creating a new role: a dedicated FinOps & Admin Specialist for APAC.

This person will be a critical link between our finance operations and regional commercial activity — someone who not only manages day-to-day financial administration, but who also serves as an informed, strategic presence: deeply aware of our clients, our business relationships, and everything happening on the ground across the region.
 

What You Will Do Financial Operations

• Manage the end-to-end accounts receivable and payable cycle for the APAC region, including invoice processing, payment tracking, and reconciliation.

• Coordinate billing and collections for all APAC clients billed through the Singapore entity, ensuring timeliness and accuracy.

• Support month-end close activities including accruals, expense reporting, and financial reconciliations.

• Liaise with the global FinOps team to ensure compliance with internal financial controls and reporting standards.

• Assist with audit requests, providing relevant documentation and reconciliations as needed.

• Monitor client payment status and proactively flag overdue balances, working with the sales team to resolve discrepancies.

Regional Administration & Business Intelligence

• Act as an embedded operational presence across APAC, maintaining a comprehensive and current understanding of client relationships, deal structures, and commercial activity.

• Build and maintain strong working relationships with clients, internal sales teams, and regional offices (Singapore, Korea, China, Philippines) to stay informed of business developments.

• Serve as a trusted point of contact for the FinOps Manager and VP Finance, providing regular visibility into regional client activity, risks, and opportunities.

• Support onboarding of new clients from a finance and documentation perspective — contracts, purchase orders, credit terms, and vendor setup.

• Coordinate with the sales and AdOps teams to ensure billing data reflects actual delivery and contractual commitments.

• Assist with ad-hoc administrative tasks to support the VP APAC and regional office operations as needed.

What You'll Bring Experience & Education

• 5–10 years of experience in finance operations, accounts receivable/payable, or financial administration, ideally within a technology, media, or advertising company.

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.

• Prior experience working in or closely with APAC markets is a strong advantage.

Skills & Competencies

• Software Skills: Proficiency in Microsoft Excel; familiarity with accounting or ERP software (e.g., NetSuite) is a plus.

• Detail-Oriented: Strong attention to detail with excellent organizational and time management skills.

• Proactive Mindset: A proactive, curious mindset — someone who naturally stays informed, asks the right questions, and builds relationships across the organization.

• Collaboration: Excellent interpersonal skills and the ability to work collaboratively with sales, AdOps, and finance teams across different geographies and time zones.

• Professional Integrity: High level of discretion and professionalism when handling sensitive financial and client information.

• Fluency in English is required for coordination with global teams and auditors.

• Proficiency in Mandarin Chinese (spoken and written) is highly preferred

Location

This role is open to candidates based in Singapore, the Philippines or South Korea.
 

Reward Package

• Great compensation package
• Hybrid model
• Team-building activities
• Linkedin Learning
• Possibility of traveling to the Barcelona HQ for collaboration and team/building activities
• Summer Fridays
• Referral program
• And more!