Finance and Operations Lead

CivicDataLab

Delhi, India

7-9 Years

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Posted 28 days ago
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Job Description

Who we are

CivicDataLab (CDL) works at the intersection of data, technology, design and social science to strengthen access to public information, evidence-based decision making and citizen participation in governance. CDL harnesses the potential of open knowledge movements to strengthen the data-for-public-good ecosystem and enable citizens to engage in matters of public reform. We work closely with governments, non-profits, think-tanks, and universities to enhance their data and technology capacity to better data-driven decision-making at scale.

What are we looking for

We are currently looking out for a person to lead the Finance and Operations to helpguide the team and strategise and manage the organisation's finances at our Delhi Office in close collaboration with the executive leadership and the founding team.

We are looking for someone with a minimum of 7-8 years of experience in managing/leading organisation and project finances with post-graduation in Finance and Management background to apply for this role.

How we work

CivicDataLab has its base location in Delhi, while having satellite offices in Assam and Himachal Pradesh. We follow a hybrid model where our bandhus work out of office for a minimum of 3 days a week. We use open-source tools and agile methodologies in organising our work.

Requirements

Requirements:

Organisation Finance Management

Lead the organisation finances including company operations and fund-flow management and related responsibilities.

Responsible for preparation and presentation of forecasts, financial models and reports for runway analysis on a timely basis to help plan the operations

Help build and manage the organisation MIS in coordination with the accounts team

Oversee company's statutory and legal provisions are met in coordination with the accounts team

Liaise with the HR and people management team to help ensure various organisational SOPs are followed seamlessly

Conduct periodic financial reviews and create plans for CDL leadership teams with the state of finances, and come up with risk mitigation plans

Responsible for employee expense reimbursements payouts and reporting

Assist in the company's performance appraisal process in coordination with the Strategy team and HR lead

Initiative and Project Finance Management

To work closely with initiative leads for the Budgeting requirements of Proposals (Bids/Grants)

Effectively undertake project finance management and help present periodic P&L statements for projects across organisation

Monitor the fiscal strength of all projects and alert the leadership team upon gaps with possible solutions

Ensure all project/non-project outflows are executed in line with the budget heads assigned

Maintain database of all necessary contracts, expenditure data across projects in coordination with the accounts team

Create, operationalise and timely review budget reporting templates for project financial management

Organisational Operations

Maintenance of the below operating essentials-

Company asset register

Domain Subscriptions

Legal and other technical credentials

Enable the finance team to help establish engagement with company's Banking partner to ensure good credit line

Work in partnership with the HR lead to ensure various contract renewals are met on a timely basis for consultants etc

Maintenance of operations tracker for Vendors, Consultants, any other agencies etc

Conduct capacity-building workshops with the leadership team on explaining critical finance and operations guidelines.

Skills you should bring

8+ years of experience in managing company operations, project finance and management responsibilities preferably at startups or social enterprises.
Prior experience in budgeting, forecasting and reporting of financials
Prior experience of working on budgeting for government bids, multiyear grants etc
Prior experience of working with operation management softwares like Zoho, Google Suite, etc
Prior experience of team management and assisting directors is preferrable.
Oral and written fluency to work with Hindi and/or other Indian languages along with English
Fluency in English and excellent writing and communication skills
Strong planning and organisational skills, and the ability to be able to set priorities, plan timelines and meet deadlines

Benefits

Perks of Working with Us

Wellness Allowance

At CivicDataLab, we always emphasize the wellness of our bandhus. This includes any Expenditure done for the purpose of Wellness Setup except Any financial instrument, any expense that can be claimed as a deductible expense under Income Tax rules, any goods and services that attract a combined tax, cess or duty of more than 28%. If you're interested in taking classes that enhance your overall physical or mental well-being, you have an INR 60,000 limit to do so.

Professional growth and development Allowance

At CivicDataLab, we encourage everyone to take up things that help one grow professionally, and you get an annual kitty of INR 60,000 to do so. This includes attending or speaking at conferences and workshops, taking courses, acquiring hardware or software licenses or even joining summer schools. We feel that learning a skill should never be a hurdle to solving important problems for the community.

Remuneration:

Rs. 14-17.5 LPA (including perks)