Export & Import Documentation Executive

About Ascentex Exim LLP

Ascentex Exim LLP is a global textile sourcing and trading company specializing in yarns, fibers, fabrics, and textile raw materials. We work with customers and suppliers across Asia, Europe, Latin America, and other international markets, delivering reliable supply chain solutions and exceptional customer service.

Role Overview

We are looking for a detail-oriented Export & Import Documentation Executive with 2–3 years of experience in international trade documentation. The ideal candidate should have hands-on experience in preparing export and import documents, coordinating with freight forwarders and shipping lines, ensuring compliance with international trade regulations, and supporting smooth shipment execution.

Key Responsibilities

· Prepare and verify export and import documentation, including:

o Commercial Invoice

o Packing Lists

o Bills of Lading / Air Waybills

o Certificates of Origin

o Letter of Credit (LC) documentation

o Insurance and customs-related documents

· Coordinate with freight forwarders, customs brokers, shipping lines, and logistics partners.

· Ensure timely submission of shipping documents to customers, banks, and relevant authorities.

· Track shipments and coordinate with internal teams for smooth execution.

· Maintain accurate documentation records and shipment files.

· Liaise with suppliers, customers, and overseas partners regarding documentation requirements.

· Resolve documentation discrepancies and shipment-related issues promptly.

Required Skills & Qualifications

· Bachelor's degree in Commerce, Business Administration, Logistics, Supply Chain, or a related field.

· 2–3 years of experience in export/import documentation.

· Good understanding of international shipping and trade procedures.

· Knowledge of Letter of Credit (LC), and international logistics.

· Strong proficiency in MS Excel and Microsoft Office.

· Excellent communication and coordination skills.

· High attention to detail and ability to work within deadlines.

Preferred Experience

· Experience in the textile, yarn, or apparel export industry will be an added advantage.

· Familiarity with ERP systems and export documentation software.