Export Documentation Executive

Job Title: Export Coordinator

Sales Location: Mumbai, Nariman point

Working Days- Monday to Saturday

Experience Required: Minimum 2 years

Immediate joiners only

Job Description: We are seeking a skilled and experienced Export Documention Coordinator to manage end-to-end sales documentation, dispatch processes, and client coordination. This role is critical to ensuring smooth operational flow between the sales team, factory, and clients, with a strong focus on documentation accuracy, timely dispatch, and follow-up. The ideal candidate will have at least 8 years of relevant experience, excellent communication skills in English, and the ability to handle responsibilities independently while reporting directly to the Director.

Key Responsibilities:

Prepare Consent Letters and share with relevant parties via email

Draft and send Proforma Invoices to clients in a timely and accurate manner

Maintain regular communication and follow-up with sales parties to ensure order clarity and completion Coordinate with the factory team to manage dispatch schedules and ensure timely delivery

Monitor and follow up on payment collections from clients

Ensure timely collection of C Forms from sales parties and maintain compliance

Handle business correspondence and letter drafting professionally

Prepare and manage Export Invoice documentation and related records

Maintain and reconcile sales data with consent documentation for reporting accuracy

Requirements: Bachelor's degree in Business Administration, Commerce, or a related field Minimum of 8 years experience in sales operations, dispatch, or export documentation Proficient in MS Office (Excel, Word, Outlook) Strong command of spoken and written English Excellent interpersonal and follow-up skills Ability to work independently and manage priorities efficiently Well Groomed