Executive Personal Assistant (AI Assistant)

(Right Hand to Directors Long-Term Growth Role)

We are seeking a proactive, tech-enabled, and growth-orientedExecutive Operations & AI Assistantto support three directors managing international projects in luxury design, construction, and wellness.

This is not a traditional EA role we're looking for aright handwho thrives on using AI, automation, and smart systems to anticipate needs, streamline workflows, and go beyond administration.

• Act as astrategic partnerto directors: anticipate needs, structure priorities, and translate loose requests into clear actions.
• Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, usingautomation and rules where possible.
• Handle correspondence, meeting prep, follow-ups, and stakeholder coordination with professionalism and discretion.
• UseAI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms etc )to:

1. Conduct research and distil insights into clear briefing notes.
2. Draft communications, presentations, and reports.
3. Build and maintain streamlined workflows and digital filing systems (SharePoint/OneDrive with metadata tagging)

• Supportsocial media research and execution(LinkedIn, Instagram, etc.).
• Track delegated actions across teams, chase progress, and provide status updates and create and maintain dashboards.
• Create and manage templates
• Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).
• Continuously identify opportunities to improve efficiency, automate tasks, and bring forward-thinking solutions.

• 3+ years PA/EA experience at senior or executive level.
• Excellent written and verbal English; confident drafting polished documents, decks, and emails as well communicating in English with inviduals and clients from all over the world
• Tech-forward mindset: proficient inMicrosoft 365, Microsoft Copilot, SharePoint/OneDrive (with metadata structuring), inbox/calendar automation, and digital productivity tools.
• Demonstrated use of AI tools to enhance research, workflow, or communication.
• Strong organisational ability, multitasking, and rigorous follow-through.
• Experience in research and execution.
• Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.
• Hungry to learn, grow, and go beyond traditional EA responsibilities.

• Directly support senior directors shaping international ventures.
• Long-term role with the chance togrow beyond administration into operations, systems, and innovation.
• Be part of a respected company with over two decades of global success in luxury design and construction.
• A rare opportunity to bringAI, automation, and innovationinto the heart of leadership.